XXX February 2020
Mr. Raihanul Islam
137/D/1, 3rd floor(3A)
Jahanara Garden, Green Road
Dhaka-1205
Subject: Appointment for post of Account cum Administration Executive
Dear Mr. Ezarat
With reference to your application and the subsequent interview that had with us, we are pleased to offer you, the position of Account cum Administration Executive in “ASIA PROJECT ENGINEERING PTE.LTD. Bangladesh Branch” on the following terms and conditions:
1. Commencement of employment
Your employment will be effective, as of 1st April, 2020
2. Job title
Your job title will be Account cum Administration Executive and you will report to Mr. Jaspreet Singh, Branch Manager.
3. Salary
3.1 Your salary break-down and other benefits will be as set out in Schedule 1, hereto.
3.2 Salary calculation period is from 1st day of month to last day of the month. Salary will be paid last day of every month by Company. If any adjustment is required, it will be calculated with the salary of next month.
3.3 Individual income tax will be deducted from your salary in accordance with Bangladesh Income Tax Ordinance (ITO) -1984.
3.4 Deduction from salary due to absence, delay and early leave will be applied according to the proper calculation provided by Bangladesh Labour Act-2006 and amendment thereon in time to time.
4. Bonus
In addition to your salary, you will be treated 2 bonuses in a year on the occasion of Eid-ul-Fitre & Eid-ul-Azha. This Bonus based on your monthly basic salary and you will be eligible to get the bonus after the probation period. During probation period, the bonus will be 25% of monthly basic salary. After the probation period and before completing 1 year the bonus will be 50% of monthly basic salary. After successful completion of 1 year, the bonus will be 100% of monthly basic salary.
5. Probation Period
Your probation period is 3 months. The probation period is for you to undertake all duties assigned by the Company. During this period, the engagement may be terminated either by the Company or yourself by giving 2 weeks’ notice or salary in lieu of notice. Upon successful completion of your probation period, a confirmation letter will be issued to you.
6. Place of posting
You will be posted at Dhaka . You may however be required to work at any place of business in Bangladesh which the Company has, or may later acquire.
7. Hours of Work
7.1 The normal working hours are from 8:00a.m. to 5:00p.m. (Including 1-hour lunch time), and lunch break is from 13:00 to 14:00. Company shall not take any responsibility and due for the activities after normal working hours.
8. Leave/Holidays
8.1 Weekly holiday is all Friday and Saturday.
8.2 You shall be entitled to casual leaves for 10 days in a calendar year. Such leaves shall not be carried forward.
8.3 Sick leave requires medical certificate. You shall be entitled to 14 days as sick leave in a calendar year. It cannot be carried forward.
8.4 You will be entitled for paid annual leave of 16 days after completing a period of one year of continuous service in the Company governed By the Local Labour Act.
9. Nature of duties
You will perform to the best of your ability all the duties as are inherent in your post and such additional duties as the company may call upon you to perform, from time to time. Your specific duties are set out in Schedule II hereto.
10. Company property
You will always maintain in good condition Company property, which may be entrusted to you for official use during the course of your employment and shall return all such property to the Company prior to relinquishment of your charge, failing which the cost of the same will be recovered from you by the Company.
11. Borrowing/Accepting bribe
You will not borrow or accept any money, reward or compensation for your personal gains from or otherwise place yourself under pecuniary obligation to any person/client with whom you may be having official dealings.
12. Termination
12.1 Your appointment can be terminated by the Company, without any reason, by giving you not less than 120 days prior notice in writing or salary in lieu thereof. For the purpose of this clause, salary shall mean basic salary.
12.2 You may terminate your employment with the Company, without any cause, by giving no less than 60 days prior notice or forgoing salary for any period failed to be noted to the Company, after adjustment of pending leaves to monetary compensation , as of the date informed to the Company.
12.3 The Company reserves the right to terminate your employment summarily without any notice period or termination payment, if it has reasonable ground to believe you are guilty of misconduct or negligence, or have committed any fundamental breach of contract or caused any loss to the Company.
12.4 On the termination of your employment for whatever reason, you will return to the Company all property; documents and paper, both original and copies thereof, including any samples, literature, contracts, records, lists, drawings, blueprints, letters, notes, data and the like; and Confidential Information, in your possession or under your control relating to your employment or to clients’ business affairs.
13. Confidential Information
13.1 You shall not, directly or indirectly, engage or associate yourself with, be connected with, concerned, employed or engaged in any other business or activities or any other post or work part time or pursue any course of study whatsoever, without the prior permission of the Company.
13.2 You must always maintain the highest degree of confidentiality and keep as confidential the records, documents and other Confidential Information relating to the business of the Company, and shall not directly or indirectly disclose this.
13.3 At no time, you will remove any Confidential Information from the office without permission.
13.4 Your duty to safeguard and not disclose Confidential Information will survive the expiration or termination of this Agreement and/ or your employment with the Company.
13.5 Breach of the conditions of this clause will render you liable to summary dismissal under clause above in addition to any other remedy the Company may have against you in law.
14. Non-Competition
The Employee covenants with the Company that he/she will not within Bangladesh and for the period of 24 months immediately following the termination of his/her employment without the prior written consent of the Company either alone or jointly with or as manager, agent, consultant or employee of any person, firm or company directly or indirectly carry on or be engaged in any activity or business which shall be in competition with the business of ASIA PROJECT ENGINEERING PTE. LTD.
15. Applicability of Company Policy
The Company shall be entitled to make policy declarations from time to time pertaining to matters like leave entitlement, maternity leave, employees, benefits, working hours, transfer policies, etc., and may alter the same from time to time at its sole discretion. All such policy decisions of the Company shall be binding on you and shall override this Agreement to that extent.
16. Governing Law/Jurisdiction
Your employment with the Company is subject to Bangladesh laws and regulation. All disputes shall be subject to the jurisdiction of Bangladesh only.
17. Acceptance of our offer
Please confirm your acceptance of this Appointment of Employment by signing and returning the duplicate copy as per Schedule III of this letter. Appointed employee is regarded as full consent of this Appointment after signed and shall not have any objections on this.
Other terms and conditions with respect to your employment which are not stipulated in this Letter of Appointment shall be based on Bangladesh Labor Act 2006 amended on 2013 and Bangladesh Labor Rules amended on 2015 or any updated Bangladesh laws and regulations.
We welcome you, and look forward to receiving your acceptance and to working with you.
Yours Sincerely,
Jaspreet Singh
Bangladesh Branch Manager
XXXX February 2020
Schedule I - Compensation Details
Salary Structure
In probation period:
Basic Salary
22,800 BDT
House rent allowance
11,400 BDT
Medical allowance
2,280 BDT
Conveyance allowance
1,520 BDT
Telephone/ Mobile allowance
-
After Confirmation:
Basic Salary
22,800 BDT
House rent allowance
11,400 BDT
Medical allowance
2,280 BDT
Conveyance allowance
1,520 BDT
Telephone/ Mobile allowance
-
Total (per month):
38,000 BDT
Additional Benefits:
Festival Bonus
Within Probation Period: 5,700 BDT (per bonus)
After Probation period and before 1 Year: 11,400 BDT (per bonus)
After 1 year of service: 22,800 (per bonus)
Monthly Individual Income Tax for Three Months (Assumed)
-
Net Monthly Salary
38,000 BDT
Note: You will receive salary, and all other benefits forming part of your remuneration package subject to and after, deduction of tax at source in accordance with applicable law.
Schedule II - Employee Duties
Duties:
Finance & Accounting
- Manage full spectrum of accounting functions; financial/managerial/tax, and cash flow
- Review all invoices and Debit/Credit Notes coming from outside
- Liaise with banks, auditors, consultants, relevant government bodies such as tax authorities
General Affairs
- Company Registration & its related procedures
- Business Trip Arrangement
- Rental Agreement Management (Office, OA Equipment, Vehicle etc.)
- Communications Management (Phone Contract)
- Procurement of Office Supplies
- Update and renew Insurance Policy
HR
- Procedures for Work Permit, Application of Income Tax
- Administer employment contract issues; recruitment, payroll etc.
Schedule III – Employment Acceptance
I have read and understood the terms and conditions contained in this position and wish to accept your offer of employment.
Signed:
Name: Raihanul Islam
National Identification Number: [XXXXXXXX]
Date: XXX February 2020