Letter Head pad of SUN Co. (Branch Office)
Attendance Sheet – NO Approval – NO Salary” policy can be applied. Any unauthorized alteration shall be
dealt with as per the Employee’s Discipline indicated in the clause 8 of this Letter.
All overtime work of the Employee must be pre-approved by the designated official. Any unapproved hours
worked shall be considered as void and will not be compensated.
5. WORK PLACE
The work place of employment shall be Dhaka unless otherwise instructed by the Employer (hereinafter called
“ Work Place ”) .
6. GROSS SALARY
a) The Employee’s monthly gross salary (hereinafter called “Gross Salary”) would consist of monthly
basic salary, accommodation allowance, transportation allowance and medical allowance as mentioned
in the Annexure A of this Letter. The Employee acknowledges and agrees that, except as otherwise
expressly provided for in this Letter and the Annexure A of this Letter, he/or she will not be entitled
to receive a payment of any other additional compensation, allowance or benefit.
b) Gross Salary shall not be inclusive of overtime.
c) The Employee hereby authorizes the Employer to deduct any amounts of sums owed to the Employer,
income-tax deductions, provident fund deduction, deduction for absenteeism if any, deductions for
loss of or damage to any Employer’s properties from the misuse by the Employee.
d) Payment Mode:
Salary payment shall be payable on the 7th of next month. Payment shall be made only through bank
transfer directly to the Employee’s assigned bank account. If the 7th falls on a non-working day or
bank holiday or any others unavoidable circumstances, payment shall be made on the preceding
working day.
7. ANNUAL APPRAISAL
Yearly performance appraisal shall be effective in the 12 months of joining by the Employer to evaluate the
performance of the Employee for the previous year.
8 . DISCIPLINE
In case of the following, the disciplinary penalty may be imposed on to the Employee.
a) Breach of this Letter and/or Bangladesh Labor Act, 2006;
b) Purposeful negligence or habitual late coming;
c) Insubordination or not following the instructions of the Employer or its nominated representative;
d) Damage to the Employer is caused intentionally or serious fault; and
e) Any other misconducts mentioned in Section-23 of Bangladesh Labor Act, 2006.
The disciplinary penalties are as follows:
a) Issuance of warning letter by the Employer;
b) Suspension of works with reduced pay for a period not exceeding 10 days;
c) Forfeiture or deferment of bonus (in case the Employee is eligible to get bonus);
d) Stoppage of promotion;
e) Dismissal with; and
f) Any other punishments decided by management as per Section-23 of Bangladesh Labor Act, 2006.
9. TERMINATION OF EMPLOYMENT
a) In case of monthly permanent employee, the Employee will give 60 (Sixty) days prior written notice
or compensation in lieu of notice thereof if the Employee wish to terminate this Letter of employment.
b) In case of monthly permanent employee, the Employer will give 120 (One Hundred and Twenty) days
Letter Head pad of SUN Co. (Branch Office)
prior written notice or compensation in lieu of notice thereof if the Employer wish to terminate this
Letter of employment.
c) In the event of death of the Employee, this Letter shall be deemed to be terminated on the same day.
d) The Employer may terminate this Letter forthwith without notice or immediately, if the Employee is
convicted for a misconduct mentioned in Section 23 of Bangladesh Labor Act, 2006. The Employer
will follow the proceedings mentioned in Section 24 of Bangladesh Labor Act, 2006 for convicting the
Employee as guilty for misconduct.
10. OTHER GENERAL TERMS
a) The Employer shall not be responsible for medical or dental treatment of the Employee in any
circumstances except for any injury or accident in the Work Place.
b) The Employee hereby acknowledge that the Employer does not have any policy for salary or cash in
advance and hence no such request shall be entertained.
11. DUE CARE OF A PRUDENT MANAGER
The Employee shall indemnify and hold the Employer harmless from damages or losses (including legal fee or
expenses) in respect to damage of the Employer’s trust or reputation or damages or losses incurred by a third
party arising out of or by the reason of any negligence or willful act or breach of this Letter by the Employee.
12. NON-DISCLOSURE
The Employee shall hold in confidence, during and after his/her employment with the Employer, all confidential
information which he/she become known in the course of performance his/her duties for the
Employer(hereinafter called “Confidential Information”), including but not limited to all of the Employer’s or
its affiliates’ non-public information, trade secrets, knowhow, proprietary information financial information,
plans and strategy, research, franchisees, customer and marketing information, technical data, design and
drawing. The Employee shall only use this Confidential Information in performing his/her duties for the
Employer. Under no circumstances, shall the Employee be allowed to take a photo on the Work Place or upload
any Confidential Information on the website and the social network or media including but not limited to
Facebook, Instagram, Twitter and YouTube without a prior approval of the Employer in writing and signed by
the authorized persons of the Employer.
13. LEAVES
In addition to the announced public holidays, the Employee shall also be entitled for the leaves as detailed
below:
a) Annual Leaves with Salary
The Employee shall be entitled to get 1 day as annual leave for every 18 days of actual work in a
calendar year with full salary if he/she has completed at least 1 (one) year of continuous duties for the
Employer.
If the Employee does not consume such annual leaves, he is eligible to carry forward such annual
leaves to next year, but the total accumulated balance of annual leaves shall not exceed Sixty (60)
days.
The Employee may request once in a year for encashment of the unconsumed annual leaves after
completion of 12 months subject to a maximum of fifty percent (50%) of total accumulated leave
balance.
b) Sick Leaves
Letter Head pad of SUN Co. (Branch Office)
The Employee shall be entitled to get Fourteen (14) days as sick leaves in one calendar year with full
salary. Every instance of sick leave shall be supported by a medical certificate issued by a registered
medical practitioner appointed or approved by the Employer. Sick leaves shall not be converted to
cash or carried forward to the following year. No remuneration shall be payable if the sickness is due
to the Employee’s misconduct including but not limited to having consumed alcohol or narcotic drugs.
c) Casual Leaves
The Employee shall be entitled to get Ten (10) days as casual leaves in one calendar year with full
salary. Such casual leaves shall not be carried forward to next year or converted to cash, under any
circumstances.
d) Leave Application
The Employee shall submit a written leave application for annual leaves or causal leaves of 5
consecutive days or more at least seven (07) days in advance to the Employer for approval of the said
leaves. In case of annual leaves /or causal leaves of less than 5 consecutive days, the Employee will
submit a written leave application to the Employer at least two (02) days in advance for approval. For
sick leaves, the Employee shall submit written leave application along with above medical certificate
within two (02) working days of joining after sick leaves.
14. WORKING RESOURCES
The Employer will provide necessary and required resources to the Employee for the purpose of
accomplishment of the duties assigned to the Employee by the Employer. The Employee shall ensure that the
Employee properly takes care of the working resources. In case of termination of this Letter or the dismissal of
the Employee, the Employee shall promptly return all the working resources to the Employer. The Employee
shall indemnify and hold the Employer harmless from all damages to or loss of any property, real or personal,
arising from the misuse by the Employee of the working resources and other Employer’s property or goods.
15. PERSONAL INFORMATION
The Employee shall update his/her personal profile within a maximum period of ten (10) days with the Employer
in case of any changes.
16. SAFETY
The Employee shall strictly comply with the safety rules and safety instructions of the Employer. In case of
termination of this Letter or the dismissal of the Employee, the Employee shall promptly return all the safety
equipment to the Employer. The Employee shall indemnify and hold the Employer harmless from all damages
to or loss of any property, real or personal, arising from the misuse by the Employee of safety equipment
17. THE EMPLOYEE’S OTHER DUTIES
a) The Employee hereby acknowledges and agrees that he/she is strictly prohibited from use and possession of
alcoholic beverages, drugs and other legal or illegal substances in the Work Place.
b) The Employee shall not have any employment with any other enterprises or substantial responsibility for any
enterprises which would be inconsistence with his/her duties.
c) The Employee shall strictly comply with the labor regulations.
18. NO MODIFICATION
No modification of this Letter shall be valid unless in writing and agreed upon by the parties.
19. GOVERNING LAW & JURISDICTION
This Letter is governed by the law of Bangladesh including Bangladesh Labor Act, 2006 and Bangladesh Labor
Rules, 2015 and its amendments. Any and all disputes arising out of or in connection with this Letter shall be
subject to the exclusive jurisdiction of Dhaka Courts.
Letter Head pad of SUN Co. (Branch Office)
ANNEXURE-A: To the Employment Letter of Mr./Ms. [AFROZA AKTER]
This Annexure is to be read in conjunction with the Appointment Letter of date [01-09-2022] thereby this
becomes an integral part of the mentioned Appointment Letter.
Designation [IT Engineer]
Date of Employment [01-09-2022]
GROSS SALARY ( Monthly) [45,000 BDT (Including the income tax)]
The Gross Salary as of Article 6 of the Employment Letter shall be as follows:
Basic Salary [27,000 BDT]
Accommodation
Allowance/House rent
The Employer will pay a fixed accommodation allowance of the following
amount per month inclusive of house rent, furniture, electricity & water
charges and/or municipality taxes and/or any other expenses such as gas
connections, etc.
[13,500 BDT]
Transportation Allowance The Employer will pay a fixed transportation allowance of the following
amount per month along with the basic salary for commuting from place of
residence to office.
[1,800 BDT]
Medical Allowance The Employer will pay a fixed medical allowance of the following amount
per month.
[2,700 BDT]
Overtime Calculation The Employer shall calculate the overtime in accordance with the
Bangladesh Labor Act, 2006.
1 hour over time allowance=Basic salary/208*2
Festival Bonus The Employee shall be entitled to get 2 (Two) festival bonuses in a year,
provided the Employee who has worked for at least 1 (One) year
continuously with the said Employer. The amount of each festival bonus shall
not be more than monthly basic salary of the Employee. If the employee’s
service tenure is less than one year, he would get the bonus on the
proportionate basis of his/her working days in the Company as below:
(i) If the employee completed his probation period successfully, but
the service tenure is less than 6 (Six) months, in this case, the
employee shall be eligible to get 25% of the basic salary as
bonus.
(ii) If the service tenure is more than 6 (Six) months but less than 1
year, in this case, the employee shall be eligible to get 50% of
basic salary as bonus.