Date: 20 September, 2020
Mr. Takahiro Kobayashi
Yokohama-city, Kanagawa-pref
Japan.
Sub: Letter of Appointment.
Dear Mr. Takahiro Kobayashi
With reference to your application and the subsequent discussion that had with us we are pleased to offer you the position of Chief Technical Officer of Reliance Bangladesh LNG & Power Limited and your employment will be governed by the following terms and conditions:
Date of commencement of employment, location and transfer:
Your appointment would be effective from 1st October, 2020. You will be based at Concord Baksh Tower, 10th floor, Unit No. 10-B, Road # 48, Plot # 11-A, Block # CWN (A), Gulshan-2, Dhaka-1212, Bangladesh. The Company can transfer your services to either temporarily or permanently to any of the subsidiary or associated companies in Bangladesh or elsewhere at the discretion of the company. In the event of a transfer the terms and conditions applicable to you will remain unchanged unless notified in writing.
2.00 Remuneration:
Your Basic salary will be USD 5,000 (Five Thousand United States Dollar) per calendar month, this would be subject to review every year on the basis of performance. Beside this Basic Salary amount, you will receive other facilities as per mentioned in Annexure “A”.
Appropriate income tax due on your salary will be payable by you and this will be deducted at source by the Company during the payment of salary as per Income Tax Ordinance 1984.
3.00 Bonus:
You will be entitled to have the Bonus in the manner which Company decides. Company evaluates through your performance and decides Bonus.
4.00 Exclusivity of employment:
You are required to work exclusively for us, and not to engage in any outside employment/business activities without the expressed written permission of the Branch office. Furthermore, neither the Company’s name nor any of its facilities may be used for any purpose whatsoever other than of our business requirement.
5.00 Hours of work:
The normal working hours for every Employee shall be Saturday through Thursday 9:30am to 17:30pm (including 1-hour lunch break); unless otherwise specified by Employment Letter.
6.00 Leave facilities:
You will be entitled to enjoy leave in accordance with the company’s rule in existence. The company agrees you have the right to take (1) annual leave (max. 20 days), (2) sick leave (max. 20 days), (3) special leave (max. 14 days, temporary return to Japan) and (4) adjustment leave (in the number of days to adjust the number of holidays to match Japanese public holidays) per year.
7.00 Reimbursement of expenses:
You will be reimbursed all expenses actually incurred exclusively for conducting of our business as per the terms and conditions laid down by the company. Any discrepancies noticed will not be considered for payment.
8.00 Duties and responsibilities:
You have to perform duties and responsibilities as per company’s requirement time to time. A brief list of your job responsibilities mentioned in the Annexure “B”.
9.00 Termination:
The separation of service or employment may be terminated by either party by serving written notice in line with the provisions of the Bangladesh Branch office, Labor Act 2006 and amendment thereon in 2013 or otherwise by payment in lieu of such notice. As regards dismissal and other form of separation of service, proper legal provisions will be observed as per law.
We sincerely welcome you to our team, and wish you every success in your career progress with us. We are confident that we will receive your best efforts in the profitable development of the company.
Please return the office copy of this letter duly signed by you as a token of your acceptance of the above terms and conditions.
Sincerely yours
_______________________
Ranjan Lohar
CEO of Reliance Bangladesh LNG & Power Limited
Concord Baksh Tower, 10th floor, Unit No. 10-B, Road # 48, Plot # 11-A, Block # CWN (A), Gulshan-2, Dhaka-1212, Bangladesh
ANNEXURE “A”
Other Financial Benefits
RBLPL will provide below facilities to you out of Basic Salary:
Income Tax application in Bangladesh;
Rental vehicle (SUV type such as TOYOTA Land Cruiser, etc.) with a driver and fuel (which vehicle is separate from that provided under Clause 6(a));
House arrangement; not over than 250,000- taka/month;
Furnishing/facilities arrangement such as television, refrigerator, microwave, oven, water purifiers, washing machine, drying machine, air conditioner (each room), air cleaners, iron, vacuum machine, beds, sofa, dining table, working desk with portable light, Wi-Fi, cable TV with NHK channel (for safety & security purpose), etc.;
All utilities (water, electricity, gas, telephone and internet system) associated with housing;
Travel expenses between Dhaka and Bangkok/Singapore, and/or hotel expenses not over 250,000- taka/quarterly;
Travel expenses between Dhaka and Japan (for taking care of your family; seat class: business) twice a year; and
Payment of any required social insurance and pension fund including payment administration services required by laws of Bangladesh.
ANNEXURE “B”
The duties and responsibilities of Chief Technical Officer will be the following:
Manage all technical matters of the Project.
Provide services in project management (project planning, project time schedule monitoring and updating & control).
Provide services in coordinating, interfacing and leading the technical meetings.
Providing recommendations regarding, and negotiation and preparation of, contractual variations and change orders for technical aspects, if any.
Review, comment and provide recommendations on the EPC contractor’s system concept, design, schedules, vendors list and spare parts list. Review and comment on necessary actions related to documents and reports submitted by the EPC contractor and its suppliers.
Review, comment and provide recommendations on the EPC contractor’s drawings, execution plan, work methods, schedules and quality assurance plan to ensure compliance with the contractual documents and specifications and PPA requirements.
Review the project documents submitted by the EPC contractor for adequacy and completeness. Revise the project schedules in accordance with the requirement of the Project. Recommend corrective actions needed to restore the project progress as acceptable.
Review QC documents comprised of test plans, test procedures, welding procedures, coating procedures and packing procedures.
Continuously monitor the EPC contractor’s construction progress and identify delays and delay impacts.
Review and comment on the EPC contractor’s progress reports.
Initiate and lead the technical meetings with the EPC contractor.
Monitor the activities of the EPC contractor to ensure compliance with the requirements of the EPC contract and approved schedules. Provide advice and recommend appropriate actions related to the EPC contract.
Confirm the construction milestone progress to settle the invoices of the EPC milestone payments.
Assess the EPC contractor’s claims relevant for engineering and make appropriate recommendations for settlement of those claims.
Acceptance:
I have carefully read the above letter and the terms and conditions set out therein, which I have fully understood and I hereby accept the same.
___________________________
Takahiro Kobayashi
Yokohama-city, Kanagawa-pref, Japan.
Date: