[Date, Month, Year]
[Candidate Name]
[Address Line 1]
[Address Line 2
[City], [District], [Division]
Subject: Appointment for post of [Name of the post-Designation].
Dear [Mr. /Ms.] [Candidate Name],
With reference to your application and the subsequent interview that had with us, we are pleased to offer you, the position of [Name of the post-Designation] in “Kusuhara Transportation Co., Ltd.” on the following terms and conditions:
1. Commencement of employment
Your employment will be effective, as of [Starting Date, Month, Year]
2. Job title
Your job title will be [Name of the post-Designation] and you will report to [Mr./Ms./Mrs.] [Name], [Supervisor Designation].
3. Salary
3.1 Your salary break-down and other benefits will be as set out in Schedule 1, hereto.
3.2 Salary calculation period is from 1st day of month to last day of the month. Salary will be paid 9th day of every month by Company. If any adjustment is required, it will be calculated with the salary of next month.
3.3 Individual income tax will be deducted from your salary in accordance with Bangladesh Income Tax Ordinance (ITO) -1984.
3.4 Deduction from salary due to absence, delay and early leave will be applied according to the proper calculation provided by Bangladesh Labor Act-2006, amended 2018, and Bangladesh Labor Rules-2015, and amendment thereon in time to time.
4. Bonus
In the addition of salary, a worker /employee shall be treated 2 bonuses in a year on the occasion of Eid-ul-Fitre & Eid-ul-Azha if the worker / Employee completed his job consecutively 12 months with the said company and Each bonus shall be equal of one Month basic salary.
5. Probation Period
Your probation period is 3 months. It may extend 3 months more if the employer cannot measure your progress during the time. The probation period is for you to undertake all duties assigned by the Company. During this probation period, the engagement may be terminated by the Company or yourself, in this case, no need to give any notice for termination. Upon successful completion of your probation period, a confirmation letter shall be issued to you. It is a pleasure for company to work with you at least 3 (three) years.
6. Place of posting
You will be posted at Dhaka. You may however be required to work at any place of business which the Company has, or may later acquire.
7. Hours of Work
7.1 The normal working hours are from 10:00 to 19:00 (Including 1-hour lunch time), and lunch break is from 13:00 to 14:00. Company shall not take any responsibility and due for the activities after normal working hours.
8. Leave/Holidays
8.1 Weekly holidays are all Friday and Saturday.
8.2 You shall be entitled to paid casual leaves for 10 days in a calendar year. Such leaves shall not be carried forward.
8.3 Sick leave requires medical certificate. You shall be entitled to 14 days as sick leave in a calendar year. It cannot be carried forward.
8.4 You shall be entitled for paid annual leave of 14 days after completing a period of one year of continuous service in the Company. This leave will be governed by the Local Labor Act. Annual leave can be carried forward to next year maximum 60 days.
8.5 Out of the above leave and holiday, you are entitled to enjoy all public holiday declared by Bangladesh Government.
9. Nature of duties
You shall perform to the best of your ability all the duties as are inherent in your post and such additional duties as the company may call upon you to perform, from time to time. Your specific duties are set out in Schedule II hereto.
10. Company property
You will always maintain in good condition Company property, which may be entrusted to you for official use during the course of your employment and shall return all such property to the Company prior to relinquishment of your charge, failing which the cost of the same will be recovered from you by the Company.
11. Borrowing/Accepting bribe
You will not borrow or accept any money, reward or compensation for your personal gains from or otherwise place yourself under pecuniary obligation to any person/client with whom you may be having official dealings.
12. Termination
12.1 Your appointment can be terminated by the Company, without any reason, by giving you not less than 120 days prior notice in writing or salary in lieu thereof. For the purpose of this clause, salary shall mean basic salary.
12.2 You may terminate your employment with the Company, without any cause, by giving no less than 60 days prior notice or salary for unsaved period, left after adjustment of pending leaves, as on date.
12.3 The Company reserves the right to terminate your employment summarily without any notice period or termination payment, if it has reasonable ground to believe you are guilty of misconduct or negligence, or have committed any fundamental breach of contract or caused any loss to the Company.
12.4 On the termination of your employment for whatever reason, you will return to the Company all property; documents and paper, both original and copies thereof, including any samples, literature, contracts, records, lists, drawings, blueprints, letters, notes, data and the like; and Confidential Information, in your possession or under your control relating to your employment or to clients’ business affairs.
13. Confidential Information
13.1 You shall not, directly or indirectly, engage or associate yourself with, be connected with, concerned, employed or engaged in any other business or activities or any other post or work part time or pursue any course of study whatsoever, without the prior permission of the Company.
13.2 You must always maintain the highest degree of confidentiality and keep as confidential the records, documents and other Confidential Information relating to the business of the Company, and shall not directly or indirectly disclose this.
13.3 At no time, you will remove any Confidential Information from the office without permission.
13.4 Your duty to safeguard and not disclose Confidential Information will survive the expiration or termination of this Agreement and/ or your employment with the Company.
13.5 Breach of the conditions of this clause will render you liable to summary dismissal under clause above in addition to any other remedy the Company may have against you in law.
14. Non-Competition
The Employee covenants with the Company that he/she will not within Bangladesh and for the period of 24 months immediately following the termination of his/her employment without the prior written consent of the Company either alone or jointly with or as manager, agent, consultant or employee of any person, firm or company directly or indirectly carry on or be engaged in any activity or business which shall be in competition with the business of Kusuhara Transportation Co., Ltd.
15. Applicability of Company Policy
The Company shall be entitled to make policy declarations from time to time pertaining to matters like leave entitlement, maternity leave, employees, benefits, working hours, transfer policies, etc., and may alter the same from time to time at its sole discretion. All such policy decisions of the Company shall be binding on you and shall override this Agreement to that extent.
15.1 late attendance, absent and early leave can be deducted from your monthly salary with a proper calculation method.
16. Governing Law/Jurisdiction
Your employment with the Company is subject to Bangladesh laws and regulation. All disputes shall be subject to the jurisdiction of Bangladesh only.
17. Acceptance of our offer
Please confirm your acceptance of this Appointment of Employment by signing and returning the duplicate copy as per Schedule III of this letter. Appointed employee is regarded as full consent of this Appointment after signed and shall not have any objections on this.
Other terms and conditions with respect to your employment which are not stipulated in this Letter of Appointment shall be based on Bangladesh Labor Act -2006 amended on 2018 and Bangladesh Labor Rules -2015 or any updated Bangladesh laws and regulations.
We welcome you, and look forward to receiving your acceptance and to working with you.
18. Allowance
If it is require to visit any clients because of official purpose the Company will provide 500/BDT including food allowance for 1 (one) day long visit. The employees have to take permission from supervisor before go a visit. The transportation cost will be provided after provide the actual receipt of transportation.
19. Lending equipment
For company use purpose you will get a personal computer and a mobile phone which only useable for company use. And company will provide a uniform (polo t shirt) and working cloths (PPE, safety shoes, safety belt) which you should wear when you are at office premier.
20. Gratuity policy
The company will provide gratuity policy if the time is more than 6 months According to method the calculation will be years*30 days of basic salary, and more than 10 years according to method the calculation will be years*45 days of basic salary.
21. Rehire policy
At the age of 60 years of if the employs is efficient, the company have possibility to rehire.
Yours Sincerely,
[Keiji KUBO]
[Deputy General Manager]
[Date]
Schedule I - Compensation Details
Salary Structure
In probation period:
Basic Salary
House rent allowance
Medical allowance
Conveyance allowance
After Confirmation:
Basic Salary
House rent allowance
Medical allowance
Conveyance allowance
Total (per month):
Additional Benefits:
Festival Bonus
Monthly Individual Income Tax (Assumed)
Net Monthly Salary
Note: You will receive salary, and all other benefits forming part of your remuneration package subject to and after, deduction of tax at source in accordance with applicable law.
Schedule II - Employee Duties & Responsibilities
Duties:
1.
3.
4.
5.
Responsibilities:
1.
3.
4.
5.
Schedule III – Employment Acceptance
I have read and understood the terms and conditions contained in this position and wish to accept your offer of employment.
Signed:
Name: [Candidate Name]
National Identification Number: [Candidate NID Number]
Date: [Date]