Administration Policy
Record
Approval
First Version: July, 2020
WAKUTSU Takuya
Nippon Signal Co., Ltd., Dhaka Office
Chapter 1: Objective 目的
1.1 This document refers to the policy that has been approved for Nippon Signal Co., Ltd, Dhaka Office. In this policy, the word “Employee” refers to everyone who is recruited by Dhaka office.
The word “Employer” refers to Country Representative of Dhaka Office.
本規定は日本信号ダッカ営業所用の規定である。
本規定で”Employee（社員）”はダッカ営業所で雇用された全員を指す。
1.2 All Dhaka office employees must abide by the rules given in this document.
However, this document is not applicable for parent company and other subsidiary employees.
ダッカ営業所の社員は、この規定に基づいて働かなければならない。
但し、日本信号株式会社及び日本信号の他の子会社の社員には、
この規定は適応されない。
1.3 It is employee’s DUTY to keep reporting to in-charge about his/her task.
社員は業務について上長に報告しなければならない。
1.4 Employee shall value & respect other’s personal value and work together to obtain common goal set by the company.
各社員はお互いを尊重し、会社が定めた共通目標を達成するために共に働く必要がある。
1.5 In case of contradiction arise between this policy book and Bangladesh labor law, Bangladesh labor law shall prevail.
本規則とバングラデシュにおける法律が異なる場合、
バングラデシュの法律が優先される。
1.6 Employees at Dhaka Office shall be divided into the following level as per their responsibility and accountability to work.
ダッカ営業所の社員は、責任及び能力に応じて以下の通り分類される。
Level
Responsibility
Country Representative
所長
Head of Dhaka Office, Responsible for all activities of Dhaka Office
ダッカ営業所責任者
Project Manager
プロジェクトマネージャー(PM)
Responsible for Project
プロジェクト責任者
Deputy Project Manager (DPM)/ Commercial Manager (CM)
Manage tasks directly given by Country Representative/ PM
所長/PMから与えられた業務を遂行する
Manager
マネージャー
Responsible for managing tasks given
特定業務の責任者
Engineer/ Chief/ Senior Executive
エンジニア/主任
Responsible for tasks given by seniors
上長より与えられた業務を遂行する
Technician/Executive/Junior Executive
Responsible for conducting tasks in the field
労働業務者
1.7 Country Representative/PM reserves the right about information disclosure.
所長及びPMは、公表すべき情報について権限を持つ。
1.8 Calendar year and Fiscal year shall be decided as follow.s
Calendar year: January 1 TO December 31
Fiscal year: July 1 TO June 30
Chapter 2: Recruitment 採用
2.1 All recruitment process shall be conducted based on needs of Nippon Signal Co., Ltd, Dhaka Office.
採用活動は、ダッカ営業所の必要性に基づき行われる。
2.2 Successful candidate shall be informed about result by offer letter.
採用者には、”Offer Letter”を以て通知する。
2.3 Appointment letter shall be agreed and signed by employee and Country Representative.
雇用契約書には、Country Representative及び社員が合意し、サインする。
2.4 Dhaka office shall employ on contract basis.
ダッカ営業所では、契約雇用のみ行う。
Chapter 3: Termination of contract 契約終了
3.1 Termination of contract shall be applied based on agreement in appointment letter.
雇用契約書の条件に基づき、契約の終了を行う。
3.2 Employees appointment can be terminated by the Company, without any reason, by giving him/her not less than 60 days prior notice in writing or salary in lieu thereof. For the purpose of this clause, salary shall mean basic salary.
3.3 Employee may terminate his/her employment with the Company, without any cause, by giving no less than 30 days prior notice or salary for unsaved period, left after adjustment of pending leaves, as on date.
3.4 The Company reserves the right to terminate any employment summarily without any notice period or termination payment, if it has reasonable ground to believe him/her are guilty of misconduct or negligence, or have committed any fundamental breach of contract or caused any loss to the Company.
3.5 On the termination of your employment for whatever reason, employee should return to the Company all property; documents and paper, both original and copies thereof, including any samples, literature, contracts, records, lists, drawings, blueprints, letters, notes, data and the like; and Confidential Information, in his/her possession or under control relating to his/her employment or to clients' business affairs.
3.6 Employees are entitled to receive Gratuity as per Labor Act. It will be payable to such employee on the termination of his/her employment; this shall be in addition to any compensation, or wages or allowance in lieu of a notice, payable by Dhaka Office because of termination of employment of an employee on different grounds. It will be one month Basic Salary for every completed year (s) (if completed years below 10 years) and one & half months Basic Salary for every completed year (s) (if completed years above 10 years). Latest Salary rate will be consider for this purpose. No expatriate employee are eligible for this facility.
Chapter 4: Work Norms 就業マナー
4.1 Work Hour at Dhaka Office is as given below. ダッカ営業所の就業時間は以下の通り。
Starting Time 開始時間 : 8:30
Finishing Time 終了時間: 17:15
Lunch Time休憩 :13:00 to 14:00
Weekly holiday: Friday (Full Day) and Saturday (Half Day-Second Half)
Nippon Signal, Dhaka Office reserve right to change this Holiday Schedule based on demand for working to complete the project. In that case company will compensate employees as per existing Labor Act of Bangladesh.
4.2 All employee shall reach office desk before 8:30 and leave after 17: 15. He/ she has to ensure that designated task is completed and accepted by supervisor by the above time.
社員は8:30前に着席し、勤務を17:15に終了する。社員は、与えられた業務について集合時間内に完了させ、上長から確認を得なければならない。
4.3 Work from Home is applicable if Country Representative/ PM accepts request of work from home and issues written permission. This permission shall be submitted to commercial section for record.
自宅で勤務する場合、所長/PMへ申請し、書面での許可書を提出する。
許可書は、記録に残すために商務部へ提出する。
4.4 The following procedure shall be taken every day while work from home.
自宅で勤務する場合、毎日以下のステップを行うこと。
4.4.1 Send a mail to in-charge and commercial section at 8:30 that you started work
毎朝8:30までに上長、商務部へ業務開始をメールで連絡する。
4.4.2 State in the mail what are the works you plan to do. You will receive your further instruction via mail (if any). Or you can ask question via mail about work if necessary.
業務内容を報告し、指示を得ること。
4.4.3. Send another mail at 17:15 to in-charge and commercial section stating the result of your today’s work that you planned in the morning and inform that you have finished work.
17:15に上長と商務部にメールで業務終了の連絡し、予定業務の進捗を報告する。
4.4 Delay to attend office on time along with reason shall be informed promptly to in-charge and commercial section before 8:30. Failure to do it shall be considered as late.
出社が遅れる場合、上長、商務部に速やかに理由を8:30までに連絡する。できない場合は ”遅刻”としてカウントされる。
Chapter 5: Working Rules 就業ルール
5.1 Employee shall abide by the work hour stipulated in the chapter 4.
社員は、第4章に指定されている時間通り業務する。
5.2 Working days and holidays are decided by Dhaka Office calendar & contract paper.
平日と祝日はダッカ営業所のカレンダーで決まる。
5.3 Country Representative/PM reserves right to switch holiday with working day if work cannot be done on a day due to unavoidable reason.
やむを得ない場合、所長/PMは労働日と祝日を交換する権利を有する。
5.4 Application of all working rules shall be based on priority of completion of work of the company. Any difference between this Administration Policy and existing labor law of the country will be compensate by the company as per labor law.
Chapter 6: Paid Leave 有給休暇
6.1 Employees will be able to use paid leave in one calendar year as per given below.
社員は1年につき以下の通り有給休暇を取得できる。
Sick Leave 14 Days
Casual Leave 10 Days
Annual Leave 16 Days (From 2nd Year of service)
If employee joins at the middle of a calendar year; paid leave will be calculated based on existing month in the calendar year.
6.2 Any leave over total available paid leave shall be considered as absent.
利用可能な有給休暇を超えて休みを取った場合は、欠勤としてみなされる。
6.3 Employee can take leave as full day or half day.
社員は終日又は半日休暇を取得することができる。
6.4 To Count as paid leave, employee shall take permission from Country Representative/ Project Manager. This permission shall be submitted to commercial section for record.
休みを有給休暇としてカウントするために、社員は所長/PMから許可を得なければならない。記録のために商務部に提出する。
6.5 At the first year of employment, employee will use Casual Leave and Sick Leave when needed.
雇用初年度、社員は必要に応じてCasual LeaveとSick Leaveを使用する。
6.6 Late status can be covered with half day Annual leave. However, it will be decided by Country Representative/ PM.
遅刻は半日年次有給休暇として扱う。但し、これは所長/PMが判断する。
6.7 As per Bangladesh labor law, employee can sell annual leave to Dhaka office maximum 50% of unused leave. Price of One Day Annual leave shall be calculated as per formula given below.
Unit price = Gross Salary ÷ 30
バングラデシュ労働法に伴い、社員はAnnual Leaveをダッカ営業所に販売できる。Annual Leaveの単価を以下の通り定める。
単価＝基本給÷ 26
6.8.1 Employee will have to apply for paid leave in a designated application form.
社員は指定された申請書で有給休暇を申請しなければならない。
6.8.2 To avail Casual Leave, employee will have to apply and take permission from Country representative/PM 2 days ahead of the leave. After approval employee will have to submit it to commercial section for recording.
Casual Leaveを取得する場合、2日前までに所長/PMに申請し、許可を取らなければならない。許可取得後、社員は記録のため商務部へ休暇シートを提出する。
6.8.3 To avail Sick Leave, employee will have to apply and take permission within two days after recovery and comeback to work. Medical certificate or prescription stating reason shall also have to be submitted. After approval employee will have to submit it to commercial section for recording.
Sick Leaveを取得した場合、復帰後2日後までに申請し、許可を取らなければならない。申請時に診断書も提出する。許可取得後、社員は記録のため商務部へ休暇シートを提出する。
6.8.4 Casual leave is consumed mainly for ceremonial occasions as below and the limitation of consumption is set by occasion. For the exceptions or special occasions, the Employee shall confirm the management.
The principal Marriage: 3 days
Wife's delivery: 1day
Son or daughter marriage: 1day
Brother or sister marriage: 1day
Death of parent, spouse, child: 3 days
Death of spouse parent: 1day
6.8.5 Availing Annual Leave shall follow the pattern of Casual Leave.
Annual LeaveはCasual Leaveと同じ方法で取得する。
6.8.6 Failure to submit document in time shall be considered as absent.
時間内に提出できない場合、欠勤とする。
6.9.1 If any Employee works on festival holidays or public holidays, he/she will be entitled to get 3 days substitute holiday with substitute wages. Substitute wages does not mean overtime allowance.
This substitute holiday will not be eligible to enjoy after 30 days from occurred of occurring this festival/government holiday work. In case of attendance in government holiday, he/ she will be entitled to get overtime allowance if it exceed 8 hours.
6.9.2 If any employee works on weekly holiday, he/she may get a substitute holiday for the said holiday. This substitute holiday should be taken within next 3 (three) working day of occurring this leave. Company may not allow any employee to work for more than 10 (ten) days consecutively without giving him/her the weekly leave. In case of attendance in weekly holiday, he/ she will be entitled to get overtime allowance if it exceeds 8 hours.
Overtime Allowance
Substitute Holiday
Weekly day
〇
NA
Weekly holiday
NA
If exceeds 8 hours, it will be occurred
〇
Government holiday
NA
If exceeds 8 hours, it will be occurred
〇
Chapter 7: Salary & Allowance 給与及び残業代
7.1 Salary shall be paid as decided in the contract paper. All deductibles decided by government (including Income Tax) shall be deducted from employee’s salary. Employees below Manager Class are entitled to overtime payment.
給与は、契約書で定めたとおりに支給される。 政府が決定したすべての控除額が控除される。マネージャー以下の社員は、残業手当を受ける権利を有する。
7.2 Employee will be applicable for overtime payment ONLY if, they receive order for work from country representative/ PM after working hour.
勤務時間後に所長/PMから業務指示を受け取った場合のみ、社員は残業代を受け取ることができる。
7.3 Employee shall take approval from in-charge about overtime work hour and inform it to commercial section.
社員は、残業時間について上長から承認を得て、それを商務部に連絡すること。
7.4 Overtime will be calculated as per calculation given in Bangladesh labor law 2006.
Overtime = {(Basic Salary ÷ 208) × 2} × Number of Extra hours worked.
残業代は、2006年バングラデシュ労働法の計算に従って計算される。
残業時間= {（基本給÷208）×2}×勤務時間数。
7.5 Overtime will be paid as per hour completed. Minutes will not be calculated
残業代は１時間単位で支給される。分は計算されない。
7.6 Annual Bonus
In addition to employee salary, employee entitles to receive bonus as per mentioned on appointment letter.
7.7 Payroll Date
Generally, all employees shall be paid their monthly salaries within 7th working days of each month. Your monthly salary shall be paid by Bank transfer through Dhaka Office’s Bank account.
Chapter 8: Reward 報奨
8.1 Employee may get any of the following award based on its performance.
社員は、実績に基づいて以下の報奨を受賞できる。
No.
Award Name
Count
Period
Prize
A
Country Representative Award
所長賞
1
Calendar year
1月1日～
12月31日
BDT 100,000
Certificate
B
Support Award
営業所支援賞
N/A
BDT 20,000
8.2 Reward recipients will be decided by the Country Representative/ PM.
報奨の受賞者は、所長/PMによって決定される。
8.3 Employees under direct contract from Nippon Signal Dhaka Office is applicable for the reward.
日本信号ダッカ事務所から直接雇用契約された社員達もこの報奨を受けることができる。
8.4 Award will be given at the beginning of every year based on performance of last year.
報奨は前年度の成果に応じて毎年年初に与えられる。
Chapter 9: Penalty 罰
9.1 Employee will not be penalized if he/she works based on the Administration policy, appointment letter or local law. The Employer may give punishment to the Employees as stipulated by Section 23 of the Bangladesh Labour Act 2006 or any such law applicable for the criminal conviction or misconduct on employee’s part.
バングラデシュの法律、契約書およびAdministration Policyに従い、業務を遂行する場合、社員には罰を与えない。
9.2 Penalty type will be decided by the Country Representative/ PM based on the circumstances.
所長/PMは、事件に応じて罰を決める。
9.3 One or more of the following decisions may be taken if an employee is penalized.
罰を犯した場合、社員は以下の内1つもしくは１つ以上の罰が与えられる。
Level
Type
Steps
A
Scolding and Written apology譴責
Apology letter to be submitted
始末書の提出
2. Incident will be recorded at employee profile.
B
Stopping Attendance
出勤停止
All conditions of “A” will be applicable.
Aの条件を適応する
Employee will be ordered not to attend office. These days will be considered as absent and payment will be deducted.
出勤停止、その間は欠勤扱いとし、給与は支払われない
C
Reduction of Salary
減給
All conditions of “A” will be applicable.
Aの条件を適応する
Reduction of salary as per the Country Representative/ PM decision
所長/PMの判断により、給与カット
Official Announcement will be made about incident including name
氏名と罰の内容を皆に知らせる
D
Dismissal
懲戒解雇
Contract will be terminated.
契約を直ちに終了
Official Announcement will be made about incident including name
氏名と罰の内容を皆に知らせる
No experience certificate provided
経験証明書は与えない
9.4 The following activity also be penalized to manage official rules
以下の特定行動は罰対象となる。
Type of Offenses
Penalty Level
Being late for more than 3 days a month without informing before working hour.
業務開始時間までに連絡なしで遅刻、1ヶ月で3日間以上
Level “A”
More than 5 days of absent a month without informing before working hour.
業務開始時間までに連絡なしで欠勤、1ヶ月で5日間以上
Level “B”
willful disobedience, whether alone or in combination with others to any lawful or reasonable order of a superior;
disorderliness, riot, arson or breakage in the establishment;
habitual negligence in work;
Level “C”
theft, misappropriation, fraud or dishonesty in connection with business or property of the employer;
taking or giving bribe in connection with his or any other worker's employment under the employer;
habitual breach of any law or rule or regulation applicable to the establishment;
altering, forging, wrongfully changing, damaging or causing lose to employer's official records.
Level “D”
Penalty for offences out of this chart can be decided by tDhaka office. The Country Representative/ PM will decide imposing any penalty of this chapter.
9.4 If any employee install any unauthorized software/ cracked software/ pirated software; claim arise against it by third party; the employee shall pay the claim arisen as well as any other costs incurred by Dhaka office.
Chapter 10: Evaluation & Promotion 人事考課及び昇格
10.1 All employee will be evaluated at the end of contract period.
全社員は、契約期間の終わりに評価される。
10.2 Based on performance and evaluation by Country Representative/ PM; promotion, increment, demotion shall be decided by Country Representative/ PM.
所長/PMによる昇進と評価に基づいて、昇進、昇給、降格が決定する。
10.3 Employee will be informed the result of evaluation. Country Representative/ PM reserves the right whether to disclose rationale for decision.
社員には評価の結果が通知される。所長/PMは、決定の根拠を開示するかどうかの権利を有する。
Chapter 11: Business Trip 出張
11.1 Employees will travel domestically and abroad if needed.
社員は状況に応じて国内外へ出張・しなければならない。
11.2 All conveyance & Lodging expense shall be borne by the company if employee travels on Country Representative/ PM decision.
所長/PMの指示に従い、国内外へ出張する場合、会社が交通費と宿泊費を負担する。
11.3 Conveyance & Lodging expenses shall be paid at actual. Employee can arrange his/ her conveyance and lodging if permitted by Country Representative/ PM. In such case, employee shall take approval about total payment from Country Representative/ PM.
交通費と宿泊費は実費で払われる。所長/PMが許可した場合、社員は交通手段および宿泊先を自分で手配できる。この場合、合計費用について社員は所長/PMより許可を取る。
11.4 Employee will have to submit receipt to claim conveyance and lodging. In case of receipt is unavailable, employee shall take permission in before paying such expense from Country Representative/ PM.
社員は、精算の際、領収書を提出しなければならない。領収書を得られない場合、支払い前に所長/PMの許可を取る。
11.5 Employee will be entitled for allowance if he/she travels any place other than his/ her hometown.
社員が勤務地以外の場所で業務に従事する場合、日当を支給する。
11.6 Travel allowance will be paid to employee at the rate of Annexure-A based on their travelling area. Company will update the rates of Annexure-A time to time when company think it as require to update.
日当は以下の通り支給する。
11.7 Employee who relocates (as expat) to Dhaka from outside Bangladesh shall be entitled for travel allowance & hotel fee until he/she gets into to his/her residence. Allowance will be paid for 14 days or used time, whichever is shorter. It is employee’s responsibility to search for accommodation as soon as possible and shift there.
社員が、バングラデシュ国外からダッカへ赴任する場合、住宅へ入居するまでにホテル代、日当を支給する。日当は14日間分と入居までにかかった日数を比較し、短い期間を支給する。社員はなるべく早く住居を見つけ、入居する責任を持つ。
11.8 If employee requires visa for travelling abroad for work, company will pay for visa fees.
海外に業務のため行く必要があり、VISAを取得する必要がある場合、
VISA代は会社が負担する。
Chapter 12: Data & Information Security データ情報セキュリティ
12.1 All employee shall use company provided e-mail address for work. Employee shall use company provided media to share information. Employee should notify to Country Representative/PM or Department In-charge for share any company information to any other third party.
すべての社員は、会社が提供する電子メールアドレスを仕事に使用する。社員は、会社が提供するメディアを使用して情報を共有する。
12.2 If employee needs to take laptop, electronic device outside office, he/she shall obtain permission from Country Representative/ PM.
社員がラップトップをオフィスの外に持ち出す必要がある場合、所長/PMから許可を得なければならない。
12.3 All electronic data produced at Dhaka office, is a property of Nippon Signal. Employee shall not possess them personally.
ダッカ事務所で作成されたすべての電子データは、日本信号の所有物である。 社員はそれらを個人的に所有することはできない。
12.4 When any employee faces any problem on operating his/her Laptop/Computer/E-mail or any other property provided by company, he/she want to report it immediately to concerned department.
12.5 It is general duty of all employee that to know basic knowledge about using Data, information and information technology and its security measures.
12.6 If software is required for work; employee shall ask PM to procure it for work. Employee shall only use the software only for work. If employee is given any software resource for a purpose; employee will return the license.
12.7 Employee shall install software only after taking permission from concerned software. Employee shall not install unauthorized software at his/ her laptop.
12.8 Employee may be ask to install software. Employee will install the software as per the instruction provided. If employee cannot confirm proper installation; he/she will contact and inform commercial team about the situation.
12.9 If employee is found to install any unauthorized software; it will be dealt as per chapter 9 penalty. Such conduct will be considered during evaluation and promotion (Chapter 10).
Chapter 13: Stoppage of Works
13.1 Company can stop the work Due to reason of Fire, Sudden Catastrophe, Breakdown of Machinery, stoppage of power supply, epidemic, wide spread riots or any others cause of beyond the employer control. Maximum stoppage of work will be 3 days.
13.2 If company can’t continue the operation more than 3 days due to reasons expressed in 13.1, company may take decision of Lay Off. Employees will receive salary at this lay off period on following rate:
a. Till 45 days- Half of basic salary and full of house rent allowance
b. If More than 45 days – 25% of basic and full of House rent allowance
This compensation may be revised as per existing Labor Law of Bangladesh at the time of Lay Off period.
13.3 After lay off period, company has right to retrench the employees with 30 days’ notice. After retrenchment, company may re-employ the retrenched employees. In both case the Country Representative/Project Manager will take necessary decision for the company.
Chapter 14: Exclusive Service
While employed by the Dhaka Office, you shall devote your whole time and attention to the service of Dhaka Office and shall not be engaged in any other business, company or concern without the written consent of the Dhaka Office.
End 終わり
Annexure-A
List of rate of Travelling Allowance
No
Location of Travel
Allowance (per day)
A
International Travel 海外出張
$50
※ The word Local Travel refers to Travel inside Bangladesh.
“Local Travel”とはバングラデシュ国内へ出張する場合をさす。F