S/O DATE DESCRIPTION Revision
1 30 th November
2023 1 st ISSUED 0.0
TABLE OF CONTENTS
1. INTRODUCTION ................................ ................................ ................................ ................................ ................................ ............ 4
2. WORKING HOURS ................................ ................................ ................................ ................................ ................................ ........ 4
2-1 Working Hours..............................................................................................................................................................................4
2-2 Recording the Time ......................................................................................................................................................................5
2-3 Punctuality ....................................................................................................................................................................................5
2-4 Attendance and Absenteeism .......................................................................................................................................................5
2-5 Lunch Break .................................................................................................................................................................................6
2-6 Overtime .......................................................................................................................................................................................6
3. RECRUITMENT OF NEW EMPLOYEES ................................ ................................ ................................ ................................ ....... 6
3-1 New Employment .........................................................................................................................................................................6
3-2 Probationary Period......................................................................................................................................................................6
3-3 Transfer ........................................................................................................................................................................................7
4. REMUNERATION ................................ ................................ ................................ ................................ ................................ ........... 7
4-1 Payroll Date ..................................................................................................................................................................................7
4-2 Overtime Payment........................................................................................................................................................................7
4-3 Deductions ...................................................................................................................................................................................7
4-4 Annual Appraisal...........................................................................................................................................................................8
4-5 Annual Bonus ...............................................................................................................................................................................8
4-6 Allowances ...................................................................................................................................................................................8
5. EXPENSE ................................ ................................ ................................ ................................ ................................ ....................... 8
5-1 Reimbursement of Expenses .......................................................................................................................................................8
5-2 Approval & Requirement for Business Trip ...................................................................................................................................8
6. HOLIDAYS AND LEAVE ................................ ................................ ................................ ................................ ................................ 8
7. EXCLUSIVE DUTY ................................ ................................ ................................ ................................ ................................ ........ 9
8. DISCIPLINARY ACTION AND INSTANT DISMISSAL ................................ ................................ ................................ ................ 10
8-1 Misconduct .................................................................................................................................................................................10
8-2 Disciplinary Action ...................................................................................................................................................................... 11
8-3 Proceedings Prior to Award Punishment .................................................................................................................................... 11
9. RESIGNATION FOR PERSONAL REASONS ................................ ................................ ................................ ............................. 12
10. RETIREMENT ................................ ................................ ................................ ................................ ................................ ............ 12
11. NOTICE OF TERMINATION ................................ ................................ ................................ ................................ ....................... 12
12. CONFIDENTIALITY ................................ ................................ ................................ ................................ ................................ ... 13
13. POST - EMPLOYMENT NON - COMPETITION OBLIGATIONS ................................ ................................ ................................ ... 13
14. PROHIBITION OF SOLICITATION ................................ ................................ ................................ ................................ ............ 14
15. COMPANY PROPERTIES ................................ ................................ ................................ ................................ ......................... 14
16. DECLARATION ................................ ................................ ................................ ................................ ................................ .......... 15
1. INTRODUCTION
1 - 1
This Labor Regulations of the company sets our terms and conditions to help you (the “Employee”)
learn more about Daiki Axis Bangladesh Limited . Its sole purpose is to summarize the compan y’ s
personal policies and procedures and to set forth facts that will be useful to know throughout your
employment here.
1 - 2
We suggest that you familiarize yourself with the contents of this Labor Regulations and keep it
available for reference when you have any questions. If Daiki Axis Bangladesh Limited any of the
provisions in this Labor Regulations , you may expect to receive a copy of such revisions. Daiki Axis
Bangladesh Limited retains the right to revise or modify any policies or procedures in the Labor
Regulations without advance notice and at its sole discretion.
1 - 3
We cannot anticipate every circumstance or answer every question, so the management will
address situations that are not covered in this Labor Regulations on a case - to - case basis. Do feel
free to approach the HR Representatives and Management if you have any questions, comments or
concerns.
1 - 4
This Labor Regulations is the property of Daiki Axis Bangladesh Limited and shall be applicable to
all employees under the employment. Please do not make copies or circulate without prior approval
from the management.
2. WORKING HOURS
2 - 1 Working Hours
General working hour (S aturday - Thursday): 8: 30 AM to 5: 30 PM
Daiki Axis Bangladesh Limited reserves the right to revise the above time by giving prior notice to
Employees.
2 - 2 Recording the Time
All employees including management are required to maintain an accurate record of all time worked
with the Daiki Axis Bangladesh Limited by working form format or established recording system of
the company. Employees will be responsible for recording the ir own hours at the beginning and end
of work shift, for meal breaks, and when employees enter and leave the office for personal reasons.
Working time record form in - out is one of the important evidences for calculation of wage, overtime
pay, and holiday work pay. Therefore, the working time record form is the duty and responsibility of
employees to show good faith by recording the working time form by own self. All employees must
record both start working and return on the working time form arranged by the Daiki Axis
Bangladesh Limited by own self.
The Employee is required to record the times of arriving and leaving office on the prescribed
attendance record sheet every day and submit the same to the Employer on a monthly basis. The
Employee is required to submit the duly approved time sheet at the latest by the 1 st of each
following month for computation of the monthly salary. “NO Attendance Sheet – NO Approval – NO
Salary” policy can be applied.
Recording the working time form by following any dishonest way for or by others will be deemed as
misconduct and will be considered for serious disciplinary penalty action, inclusive of the dismissal
of both employees.
2 - 3 Punctuality
The Management expects all the employees to be at work on time mentioned by management and
considers punctuality to be one of the most important disciplines for the employees to observe
strictly.
2 - 4 Attendance and Absenteeism
Attendance is a key factor in your job performance. Regular Absenteeism from work is unacceptable
as it affects the Company’s operations. Excessive absences (whether excused or unexcused),
tardiness or leaving early is unacceptable. If you are absent for any instant unavoidable reason or
plan to arrive late or leave early, you must notify your supervisor/reporting person and the
Accounts/Administration department as far in advance as possible and no later than the start of
office start working hour.
2 - 5 Lunch Break
One (1) hour between 1.00 PM to 2.00 PM . Due to the preference of the completion of work, lunch
time will start after the completion of job.
2 - 6 Overtime
From time to time, it may be necessary for you to work on altered work schedules, which may
include evening, weekends and gazette public holidays according to Bangladesh Labour Act, 2006
amended on 2013 & 2018 and Bangladesh Labor Rules, 2015. If the occasion arises that you will be
required to work on an altered work schedule, you will be given as much advance notice as possible .
Only admin staff will be applicable to avail overtime allowance. All overtime work must be
pre - authorized by your supervisor or the Management.
3. RECRUITMENT OF NEW EMPLOYEES
3 - 1 New Employment
The Dhaka Branch office shall evaluate, select and employ, at its own discretion, those person(s)
who meet the requirements and selection criteria of Daiki Axis Bangladesh Limited . New
Employees shall submit the following documents within one (1) week from the date of joining for
registration.
A. Copy of National Identity Card or Copy of Passport;
B. Appointment Letter which is signed by Employee;
C. Documents in favor of present & permanent address;
D. Any other documents required by the Daiki Axis Bangladesh Limited .
Any change, in information & details as contained in the above mentioned and other documents
shall be immediately reported by the Employees without delay to his/her supervisor.
3 - 2 Probationary Period
Probation period shall be 3 (Three) months from the joining date. However, the period of probation
may be extended for an additional period of 3 (Three) months by giving prior notice if, for any
circumstances, it has not been possible to determine the quality of your work within the first 3
(Three) months’ period of probation.
During the probationary period, Daiki Axis Bangladesh Limited may terminate the employment by
giving no prior notice.
The probationary period shall end upon notification by the employer.
3 - 3 Transfer
Daiki Axis Bangladesh Limited shall have the right to transfer you to work in any section and/or
department at any time during the term of employment. Such a transfer does not entail a change to
the determent of your terms of employment unless caused by a negative performance appraisal.
4. REMUNERATION
4 - 1 Payroll Date
Generally, all employees shall be paid their monthly salaries on 7 th of the following month . Your
monthly salary shall be paid by Bank transfer through the bank account of Daiki Axis Bangladesh
Limited .
4 - 2 Overtime Payment
O vertime work must be requested and approved by Head of Department or in - charge . All overtime
claim must be recorded on a staff attendance sheet and verified by the Head of Department or
authorized Manager on the same day or the next working day.
Overtime calculation is based on the basic salary of the Employee excluding allowances. Overtime
will be calculated as per Bangladesh Labour act .
4 - 3 Deduction s
Daiki Axis Bangladesh Limited will deduct salary of b ased on Bangladesh law. No deduction shall
be made from the wages except those that are permitted by the Bangladesh Labour Act, 2006
amended on 2013 & 2018 and Bangladesh Labor Rules, 2015.
4 - 4 Annual Appraisal
Yearly performance appraisal shall be effective in the 12 months of joining by the Employer to
evaluate the performance of the Employee for the previous year. However, the basic policy of Daiki
Axis Bangladesh Limited is to assess every Employee's salary based on individual performance,
the market conditions in Bangladesh business community from time to time.
4 - 5 Annual Bonus
The Employees shall receive two festival bonuses on each year on the occasion of Eid - ul - Fitre and
Eid - ul - Azha. Each Bonus payment shall be equal to 1 - month basic salary if the Employee
completed 12 months working period under the Employ er. Before completion of 1 year of
employment, the employees will not be eligible to get any festival bonus.
4 - 6 Allowance s
As the allowance (Accommodation Allowance, Medical Allowance) is different for each Employee,
please refer to your Letter of Appointment.
5. EXPENSE
5 - 1 Reimbursement of Expenses
Every Employee may be entitled to the reimbursement of the expenses incurred. Any false claims in
the expense statement may lead to termination of the employment or any other punishments which
management think fit. All travel & conveyance expenses will be claimed based on attached receipts.
Any discrepancies noticed in the expense sheet will not be considered for payments. The same will
be rejected and returned to the respective Management.
5 - 2 Approval & Requirement for Business Trip
All Domestic & International travel needs prior approval based on Aut h ority table of the management.
This approval should be obtained before making any travel booking & arrangements.
6. HOLIDAYS AND LEAVE
The employees will get the leaves as per the Bangladesh Labour Act 2006 and the Bangladesh
Labour Rules 2015.
7. EXCLUSIVE DUTY
While employed by Daiki Axis Bangladesh Limited , you shall devote your whole time and
attention to the service of Daiki Axis Bangladesh Limited and shall not be engaged in any other
business, company or concern without the written consent of Daiki Axis Bangladesh Limited . Also,
no employee is allowed to do something which is not related to the job in the working hours. Any
unethical or anti - social activities are strictly prohibited in office hour and shall be treated as inferior
misconduct which shall include:
Sexual Harassment: Employees of Daiki Axis Bangladesh Limited shall work in a good, safe and
corporate environment and the management shall ensure it.
During the working hour in office environment, if any employee is judged as has harassed sexually
any other employee, and/or if the victim ma y complain to the management of Daiki Axis
Bangladesh Limited in writing or verbally, the management shall take the issue into their
cognizance and take initiative to investigate properly by management of Daiki Axis Bangladesh
Limited who is positioning higher, neutral and eligible person.
The following activities and attitudes shall have treated as Sexual Harassment:
• Touching body intentionally;
• Spreading sexual rumor in surrounding environment;
• Forcing to make relationship s ;
• Throwing Unpleasant sexual words;
• Any other direct and indirect sexual actions which seems as sexual harassment and cause
unpleasant feeling in employee’s mind (determined by the investigating committee).
Illegal Software: If any employee installs and use any unauthorized software/ cracked software/
pirated software, claim arisen against it by any third party, the employee shall be bound to pay the
claim arisen as well as any other costs incurred by Daiki Axis Bangladesh Limited .
Power Harassment : Power harassment is the act of causing mental or physical distress and
degrading the workplace environment beyond the appropriate scope for work based on superiority
in the workplace. No employee should pursue such types of activities during the period of
employment in Daiki Axis Bangladesh Limited .
Driving while drinking: Employees will not drive being drunk during working hours or commuting
hours.
8. DISCIPLINARY ACTION AND INSTANT DISMISSAL
8 - 1 Misconduct
Misconduct is wrongful, improper, or unlawful conduct motivated by premeditated or intentional
purpose by the employee. It is an act which is forbidden or a failure to do that which is required.
The Employees being convicted for criminal offence, violating the Rules (which may get considered
as willful disobedience) or falling into any of the following cases which are stipulated by Section 23
of the Act shall be subject to the above procedure for Disciplinary action.
A. Willful disobedience to any lawful or reasonable order individually or in group
altogether of a superior;
B. Any theft, fraud, dishonest appropriation (grabbing) or dishonesty in case of business
or property of the Employer;
C. Taking or giving bribe in relating to job of his/her or any other worker under the
Employer;
D. Habitual late attendance;
E. Habitual absence without taking leave or being absent from work for more than 10
(ten) days without taking leave/permission from the employer;
F. Habitual breach of any law or rule or regulation applicable to the establishment;
G. Riotous or disorderly behavior in the establishment, or any activity subversive of
discipline;
H. Habitual negligent work;
I. Habitually violation of any rule or discipline or conduct as approved by the chief
inspector; and
J. Falsifying, tampering with, damaging or causing loss of the Employer official records.
8 - 2 Disciplinary Action
A. G iving instructions;
B. Verbal warnings;
C. Written warning;
D. Final written warning;
E. Suspension;
F. Transfer;
G. Downgrading;
H. Termination/dismissal;
I. Any others punishments decided by management as per Section - 23 of Bangladesh
Labour Act, 2006.
The Employees convicted for the misconduct mentioned in 8 - 1 ( B ) & 8 - 1 ( J ) would be eligible for the
instant dismissal by the management of the Daiki Axis Bangladesh Limited .
8 - 3 Proceedings Prior to Award Punishment
The Employer may award punishment to the Employees as stipulated by Section 23 of the
Bangladesh Labour Act, 2006 amended on 2013 & 2018 for the criminal conviction or misconduct
on employee’s part. Prior to giving the punishments for the misconduct the employer may conduct
the enquiry if the employer thinks necessary according to the procedure as per Section 24 of the
Bangladesh Labour Act 2006. Procedures prior to giving punishments:
A. The Employee has obligation to inform to his superior if he did conviction or illegal act s
before;
B. The allegations against him are recorded in writing;
C. A copy of such allegation is given to him and he is given a period of at least seven
days for hearing;
D. He/she is given an opportunity of being heard;
E. The enquiry and judgement process shall be finished 60 (sixty) days;
F. He/she is found guilty, after enquiry; and
G. The Employer or the management approves of such order.
The Employee would be eligible for punishment as recommended by the enquiry committee for the
misconduct encountered by him/her subject to complying the conditions of the Bangladesh Labour
Act, 2006.
9. RESIGNATION FOR PERSONAL REASONS
The Permanent monthly employees desiring to resign from the Daiki Axis Bangladesh Limited on
his/her own accord shall submit a written notice to the Daiki Axis Bangladesh Limited at least 60
days in advance or the time required by his/her employment letter if different or can make a
payment in lieu of such notice at the rate of the final month's basic salary.
The Temporary monthly employees desiring to resign from the Daiki Axis Bangladesh Limite d
on his/her own accord shall submit a written notice to the Dhaka Limited company at least 30 days
in advance or the time required by his/her employment letter if different or can make a payment in
lieu of such notice at the rate of the final month's basic salary.
Gratuity will be paid to the person who have completed at least 6 month continuous service as per
Bangladesh Labour Act.
10. RETIREMENT
Retirement age for all employee is 60 years. But if any employee wants to desire to go the voluntary
retirement on completion 25 (Twenty - Five) years’ service with the company, it also shall be deemed
as retirement.
Gratuity will be paid as per section 9 of this Labor Regulations.
11. NOTICE OF TERMINATION
The Employer may terminate an Employee according to the following procedure which is stipulated
by Section 26 of the Bangladesh Labour Act, 2006.
When Daiki Axis Bangladesh Limited intends to terminate the employment of temporary
Employees, the Dhaka Branch office shall typically give such Employees a 30 days’ notice, or in lieu
thereof, pay him/her 30 day's basic salary.
When Daiki Axis Bangladesh Limited intends to terminate the employment of permanent
Employees, the Dhaka Branch office shall typically give such Employees a 120 days’ notice or in lieu
thereof, pay him/her 120 day's basic salary.
Gratuity will be paid as per section 9 of this Labor Regulations.
12. CONFIDENTIALITY
The Employee shall hold in confidence, during and after his/her employment with the Employer, all
confidential information which he/she become known in the course of performance his/her duties for
the Employer ( hereinafter called “Confidential Information”), including but not limited to all of the
Employer’s or its affiliates’ non - public information, trade secrets, knowhow, proprietary information,
financial information, plans and strategy, research, franchisees, customer and marketing information,
technical data, design and drawing. The Employee shall only use this Confidential Information in
performing his/her duties for the Employer. Under no circumstances shall the Employee be allowed
to take a photo on the Workplace or upload any Confidential Information on the website and the
social network or media including but not limited to Facebook, Instagram, Twitter and YouTube
without a prior approval of the Employer in writing and signed by the authorized persons of the
Employer.
13. P OST - EMPLOYMENT NON - COMPETITION OBLIGATIONS
Except as specifically provided for in the employment contract, during the period of employment the
employee shall not engage in any other employment, occupation or other business activity similar or
related to the Company's business, or in any other activity that may conflict with the employee's
obligations to the Company.
In addition, for a period of one year after resignation, the employee shall not, without the Company's
permission, assume or reassume office as a director of a corporation or other organisation in
competition with the Company, or engage in business for himself or herself.
If you act in breach of the preceding paragraph and the Company suffers economic damage as a
result, the Company shall be liable to compensate you for the damage.
14. PROHIBITION OF SOLICITATION
During the period of employment with the Company and for a period of one year after termination of
employment, employees must not, directly or indirectly, recruit, solicit or induce employees on their
own behalf or on behalf of individuals, on behalf of legal entities, in conjunction with individuals and
businesses, regardless of the reason for the termination of their employment. Nor shall they attempt
to do so. Employees must not induce any other employee with whom they have had professional
contact to leave the company while they are an employee.
15. COMPANY PROPERTIES
In case of under mention offences, Daiki Axis Bangladesh Limited can make deduction from
wages of the Employee totally or partly of the intentionally damaged goods. In that case, the
deduction from the wages of Employee shall be made only in accordance with relevant provisions of
Bangladesh Labour Act, 2006 amended on 2013 & 2018 and Bangladesh Labor Rules, 2015.
Deduction for damage or loss of goods and equipment
Deduction for intentionally damage or loss of goods and equipment expressly entrusted to the
employed person for custody, or for loss of money, for which he/she is required to account, where
such damage or loss is directly attributable to his/her neglect or default.
The amount of deduction from wages will not exceed the value of damage or loss of goods and
equipment. The total deduction for any wage period, exclusive of deduction on account of the
absence from duty, shall not exceed 10% of wages payable to the employed person during that
wage period. All deductions would be made as per Bangladesh Labour Act, 2006 amended on 2013
& 2018 and Bangladesh Labor Rules, 2015.
16. DECLARATION
This Contract is governed by Bangladesh Labour Act, 2006 and Bangladesh Labor Rules, 2015 and
its amendments. Dhaka Courts shall have jurisdiction over any dispute arising here from or in
connection herewith.