Skylark MAK84 (5th Floor), House No. 84, Road No. 11, Block D, Banani, Dhaka-
1213
Dated: 8 th April 2024
NOTICE OF THE EXTRA-ORDINARY GENERAL MEETING OF
AI SAMURAI JAPAN Limited
NOTICE IS HEREBY GIVEN that the Extra-ordinary General meeting of “AI SAMURAI JAPAN
Limited ” will be held at 10 A.M. on 29 th April 2024 at Skylark MAK84 (5th Floor), House No- 84, Road
No. 11, Block D, Banani, Dhaka-1213, Bangladesh to transact the following business, and to consider
and if thought fit, to pass, with or without modification, the following resolution(s) as Special
Resolution(s).
Proposed Special Resolutions:
1. To remove the existing Auditor for the year ended 30 th June 2024 ;
2. To appoint the new Auditor for the year ended 30 th June 2024 ;
3. Any other matters with the permission of the Chair.
All members are requested to attend the meeting.
By Order of the Board
√
_________________
Nakamura Takuya
Managing Director
AI SAMURAI JAPAN Limited
Copy to:
All Members of the company
Skylark MAK84 (5th Floor), House No. 84, Road No. 11, Block D, Banani, Dhaka-
1213
MINUTES OF THE EXTRA-ORDINARY GENERAL MEETING OF
AI SAMURAI JAPAN Limited
The Extra-ordinary General meeting of “ AI SAMURAI JAPAN Limited ” was held on 29 th April 2024 at
Skylark MAK84 (5th Floor), House No- 84, Road No. 11, Block D, Banani, Dhaka-1213, Bangladesh.
The following Members / Directors were present:
Sl.
No.
Name of the Members/
Directors Designation Signature
01 Mr. Nakamura Takuya Managing
Director
02
Mr. Kawamura Hidenori
(Nominee Director of
CHOWA GIKEN
Corporation )
Director
Mr. Kawamura Hidenori, Director selected as a chairman of the Company presided over the meeting for
the special resolution.
Being satisfied with the attendance required for quorum of holding Extra-Ordinary General Meeting
(EGM) , the Chairman called the meeting in order and the meeting started as per the agenda:
Agenda No - 01. To remove the existing Auditor for the year ended 30 th June 2024:
The Chairman proposed to discuss the matter of removal of existing Auditor named Shafiq Basak & Co.
Chartered Accountants. All the member of the board has agreed to remove the existing Auditor Shafiq Basak
& Co. Chartered Accountants. After the discussion among members, the following resolution was passed as
a special resolution proposed by Mr. Kawamura Hidenori, Director of the company, and seconded by Mr.
Nakamura Takuya, Managing Director of the Company:
“ RESOLVED THAT; In accordance with subsection 210(9) of The Companies Act 1994, the removal
of existing auditor Shafiq Basak & Co. Chartered Accountants Company for the year ended 30 th June 2024
hereby approved and accepted.”
Skylark MAK84 (5th Floor), House No. 84, Road No. 11, Block D, Banani, Dhaka-
1213
Agenda No - 02. To appoint the new auditor for the year ended 30 th June 2024:
The Chairman proposed to discuss the matter of appointment of new Auditor named A. Matin & Co.
Chartered Accountants. All the member of the board has agreed to appoint the new Auditor. After the
discussion among members, the following resolution was passed as a special resolution proposed by Mr.
Kawamura Hidenori, Director of the company, and seconded by Mr. Nakamura Takuya, Managing Director
of the Company:
“ RESOLVED THAT; In terms of Section 211 of the Companies Act, 1994 the Chairman proposed the name
A. Matin & Co. Chartered Accountants, who is eligible for appointment as the auditor of the Company for the
year ended 30 th June 2024 and A. Matin & Co. Chartered Accountants, be and is hereby appointed as the
Auditors of the Company for the year 30 th June 2024.
Agenda No - 03. Any other matters with the permission of the Chair:
Since there was no other matter for discussion the meeting ended with a vote of thanks to the Chair.
√
__________________
Kawamura Hidenori
Chairman of the Company