Toyotsu Import Process

Toyotsu Machinery Engineering Bangladesh Limited Orgnaization Chart and Role of each Employee Role Responsibilities 🔹 Managing Director (MD) Final approval of purchase and financial decisions. Oversees all departments and ensures compliance. 🔹 Finance Manager Ensures fund availability for LC (Letter of Credit). Reviews LC drafts, approves banking instructions. Coordinates with LC/Banking Executive for fund transfer. 🔹 General Manager (Operations) Supervises all import-related activities. Manages departmental coordination and approvals. Procurement Officer Initiates product inquiries with foreign suppliers. Evaluates samples and negotiates pricing and quantity. Coordinates Proforma Invoice and draft sales contracts. Liaises with exporters. Commercial Officer Prepares and verifies import documents: Proforma Invoice, Sales Contract, LC Application. Coordinates with LC/Banking Executive to open LC. Sends LC details (SWIFT) to exporter’s bank. LC/Banking Executive Opens LC through the designated bank. Sends LC SWIFT to exporter’s bank. Follows up with the bank for LC confirmation. C&F Coordination Officer Appoints and liaises with nominated C&F Agent. Ensures document submission to C&F Agent: BL, Invoice, Packing List, CO, TIN, VAT, Phytosanitary/Health Cert. Import Documentation Executive Prepares full set of import documents. Sends documents to C&F Agent via courier/email. Customs/Port Liaison Executive Follows up with C&F Agent, Customs, and Port Authority. Ensures smooth inspection, no objection certificate, and unloading. Oversees delivery from port to warehouse. Warehouse Coordinator (Local) Prepares local warehouse to receive goods. Confirms unloading schedules. Coordinates truck/transport from port to warehouse. Process of Import BUY PROCESS (As per Flowchart) Roles & Steps: Importer: Contact local agent of exporter to query about the market price. Receive sample product from exporter. Evaluate the sample and decide: Refuse (end process), or Accept and proceed. Request Proforma Invoice and draft Sales Contract. Open Letter of Credit (L/C) with their bank. Send agent bank L/C SWIFT code to exporter’s bank. Exporter: Contact importers directly and offer sample product. Collect and send various types of samples to the importer. Negotiate quantity and price with importer. Send signed Proforma Invoice to importer. Receive L/C details from the importer's bank. Cross-check L/C with received Proforma Invoice. Decide: Refuse (end process), or Accept and proceed with shipment. ROLE OF C&F (As per Flowchart) Stakeholders & Responsibilities: Importer or Representative: Hire a C&F Agent. Prepare and send required documents to C&F Agent: Trade License VAT Registration Certificate Certificate of Origin TIN Certificate Bill of Lading Proforma Invoice L/C Phytosanitary Certificate C&F Agent: Inform exporter’s initiation of cargo. Monitor cargo ship movement with shipping agent. Receive one set of import documents. Deposit VAT and Source Tax on behalf of the exporter through chalan. Obtain cargo vessel anchorage information at jetty. Fill up the bill of entry and submit it with documents to Customs. Contact Quarantine Officer for inspection (if needed). Hire lighterage vessel to carry goods from mother vessel. Load goods onto hired truck after unloading. Collect gate pass for final delivery. Bangladesh Customs: Verify submitted import documents. Inspect goods at the mother vessel. Accept or refuse unloading: If accepted, issue No Objection Certificate (NOC) and approve unloading. Chittagong Port Authority: Verify documents. Coordinate inspection and unloading with Customs.