Date: 13 February 2017
NOTICE OF MEETING OF THE BOARD OF DIRECTORS OF
Bangladesh Japan Cooperation Company Limited
Notice is hereby given to all the members of the Board of Directors of Bangladesh Japan Cooperation Company Limited that a Meeting of Board of Directors of the Company will be held on 21 February 2017 at 10.00 A.M at HOUSE 22, ROAD 11, SECTOR 1, UTTARA MODEL TOWN, Dhaka to transact the following agenda:
To confirm the minutes of the last Board Meeting;
To adopt and recommend the financial statements for the year ended 31st December, 2016;
To discuss on report of Board of Directors for the year ended 31st December, 2016;
To recommend on re-appointment of Auditor for the year ended 31st December, 2017;
To decide about the date, time and place for holding of 1st Annual General Meeting of the company; and
Any other matters with the permission of the Chair.
All Directors are requested to attend the meeting.
_________________
Kazuhiro Yuasa
Managing Director
Copy to:
All Directors of the company
MINUTES OF MEETING OF BOARD OF DIRECTORS OF
Bangladesh Japan Cooperation Company Limited
The Board Meeting of Bangladesh Japan Cooperation Company Limited was held on 21/02/2017 at 10.00 A.M. at HOUSE 22, ROAD 11, SECTOR 1, UTTARA MODEL TOWN, Dhaka
The following Directors were presents:
Sl. No.
Name
Designation
Signatures
01.
Tatsuro Kuroda
Chairman
02
Kazuhiro Yuasa
Managing Director
The Chairman Mr. Tatsuro Kuroda of the Company presided over the meeting.
Being satisfied with the quorum, the Chairman started the proceeding of the meeting.
Proceeding:
The notice of the meeting was read out and the proceedings of the meeting started as per agenda:
Agenda no- 01. To confirm the minutes of the last Board Meeting:
The minutes of the last Board Meeting of the company were read out and confirmed unanimously.
Agenda no - 02. To adopt and recommend the financial statements for the year ended 31st December, 2016:
The Chairman briefed the house that the Financial Statements of the company for the year ended 31st December, 2016 has been prepared and requested the Directors to recommend the same to the 1st AGM for approval.
After discussion it was resolved-
“THAT the Financial Statements for the year ended 31st December, 2016 are hereby adopted and recommended to the shareholders for approval in the 1st Annual General Meeting unanimously.”
Agenda No – 03: To discuss on report of Board of Directors for the year ended 31st December, 2016:
The Chairman presented the draft report of Board of Directors for the year ended 31st December, 2016 and the house discussed the report thoroughly and approved the same unanimously and also requested the Chairman to place the same to the 1st Annual General Meeting.
Agenda No - 04: To recommend on re-appointment of Auditor for the year ended 311st December, 2017.
In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of Rahman Mustafiz Haq & Co., Chartered Accountants, who is eligible for re-appointment as the Auditor’s of the Company for the year ended 31 December, 2017.
After discussion it was resolved-
“RESOLVED THAT Rahman Mustafiz Haq & Co., Chartered Accountants be and are hereby recommended to 1st AGM of the Company for approval of appointment as the Auditors of the Company for the year ended 31st December, 2017.
Agenda No - 05: To decide about the date, time and place for holding the 1st Annual General Meeting of the company:
It was decided that the 1st Annual General Meeting of the company will be held on 8 March 2017 at 10 A.M. at the office of the Company. In this connection a draft notice was placed before the meeting and the same was approved and Mr. Kazuhiro Yuasa, Managing Director of the Company was authorized to issue the notice. After discussion it was resolved-
“RESOLVED THAT 1st Annual General Meeting of the members of the company will be held on 8 March 2017 at 10 A.M. at the office of the Company and Mr. Kazuhiro Yuasa, Managing Director of the Company be and is hereby authorized to issue the notice for calling the 1st Annual General Meeting as per the draft notice placed before board and duly approved.”
Agenda No - 06: Any other matters with the permission of the Chair:
Since there being no other business to transact, the Meeting ended with a vote of thanks to the Chair.
_________________
Tatsuro Kuroda
Chairman of the Company