NOTICE OF THE 3RD ANNUAL GENERAL MEETING OF
CMSS Consulting Ltd.
Notice is hereby given to all shareholders of CMSS Consulting Ltd. that 3rd Annual General Meeting of the Company will be held at 11 A.M. on 31st December 2022 at House # 01, Road # 11, Block # J, Baridhara, Dhaka, PO: 1212, Bangladesh to consider the following agenda:
To confirm the minutes of the Annual General Meeting held on 31st December, 2022;
To adopt and approve the audited Financial Statements for the year ended 30 June 2022; along with the report of Auditors’ and Directors’ thereon;
To appoint auditor and fix their remuneration for the year ended 30 June 2023; and;
Any other matters with the permission of the Chair.
By order of the Board of Directors,
MINUTES OF THE 3RD ANNUAL GENERAL MEETING OF
CMSS Consulting Ltd.
The 3rd Annual General Meeting of CMSS Consulting Ltd. was held at 11 A.M on 31st December 2022 at House # 01, Road # 11, Block # J, Baridhara, Dhaka, PO: 1212, Bangladesh.
The following Shareholders were present in the meeting:
Sl. No
Name of the Members /Directors
Position
Signature
01.
Masaji Kaba
Chairman
sd/-
02.
Kinya Miyakawa
Managing Director
sd/-
03.
Ryunosuke Shimamura, Nominee Director of CMSS Co., Ltd.
Director
sd/-
04.
Naoki Shimamura
Director
sd/-
The Chairman of the company presided over the meeting as meeting Chairperson. After ascertaining that the requisite quorum for the meeting was present, the Chairperson declared the meeting to open at 11:00 am. He read out the agenda of the meeting to the members present and explained the purpose and objectives of the meeting.
Agenda No - 01. To confirm the minutes of the Annual General Meeting held on 31st December 2022;
“Resolved that the meeting be and is hereby read and confirm the minutes of the Annual General Meeting held on 31st December 2022”.
Agenda No - 02. To adopt and approve the audited Financial Statements for the year ended 30 June 2022 along with the report of Auditors’ and Directors’ thereon:
The Chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 30 June, 2022 together with the Auditor’s Report and the Directors’ Report.
The following resolution was passed as proposed by Mr. Kinya Miyakawa, Managing Director of the company and seconded by Mr. Masaji Kaba, Chairman of the company.
“RESOLVED THAT; the audited Financial Statements of the Company for the year ended 30 June 2022 with the notes to the Financial Statements for the same year along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.”
Agenda No - 03. To appoint auditor and fix their remuneration for the year ended 30 June, 2023.
In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of Shafiq Basak & Co. Chartered Accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 30 June 2023.
The following resolution was passed as proposed by Mr. Kinya Miyakawa, Managing Director of the company and seconded by Mr. Masaji Kaba, Chairman of the company.
“RESOLVED THAT; Shafiq Basak & Co. Chartered Accountants, be and is hereby appointed as the Auditors of the Company for the year 30 June 2023 to hold the office from the conclusion of this Annual General Meeting to the conclusion of the next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.”
Agenda No - 04: Any other matters with the permission of the Chair:
Since there being no other business to transact, the Meeting ended with a vote of thanks to the Chair.