Dated: 4th August 2025
NOTICE OF THE 1ST ANNUAL GENERAL MEETING OF
Toyotsu Machinery & Engineering Bangladesh Limited
Notice is hereby given to all shareholders of Toyotsu Machinery & Engineering Bangladesh Limited that, the 1st Annual General Meeting of the Company will be held at 12:30–13:30 (Bangladesh ST), 13:30-14:30 (Thailand ST), 15:30-16:30 (Japan ST) through Virtual (Zoom) meeting, meeting Link: https://zoom.us/j/4459082646?pwd=ebbPRpRTOFLM7EJcbLiFarlqjTZ0CU.1&omn=94686537855, (Meeting ID: 445 908 2646, Passcode: 5njWsQ) on 26th August 2025 to consider the following agenda:
To adopt and approve the audited Financial Statements for the year ended 31st March 2025, along with the report of Auditors’ and Directors’ thereon.
To appoint auditor and fix their remuneration for the year ended 31st March 2026.
Any other matters with the permission of the Chair.
All members are requested to attend the meeting.
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Kazuo Enosako
Managing Director
Toyotsu Machinery & Engineering Bangladesh Limited
Copy to:
All Members of the company
MINUTES OF THE 1ST ANNUAL GENERAL MEETING OF
Toyotsu Machinery & Engineering Bangladesh Limited
The 1st Annual General Meeting of Toyotsu Machinery & Engineering Bangladesh Limited was held at 12:30–13:30 (Bangladesh ST), 13:30-14:30 (Thailand ST), 15:30-16:30 (Japan ST) through Virtual (Zoom) meeting, meeting Link: https://zoom.us/j/4459082646?pwd=ebbPRpRTOFLM7EJcbLiFarlqjTZ0CU.1&omn=94686537855 (Meeting ID: 445 908 2646, Passcode: 5njWsQ) on 26th August 2025.
The following Members / Directors were present:
Sl. No.
Name of the Members/ Directors
Designation
Signature
01
Mr. Kazuo Enosako
(Nominee Director of Toyotsu Machinery Corporation)
Managing Director
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02
Mr. Yoshihiro Kawahara (Nominee Director of Toyota Tsusho Corporation)
Director
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03
Mr. Kenji Kanamori
(Nominee Director of Toyotsu Machinery Corporation)
Director
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Mr. Kenji Kanamori, Director elected as a chairman for the meeting of the Company and presided over the meeting.
Being satisfied with the quorum, the meeting Chairman started the proceeding of the meeting.
Proceeding:
The notice of the meeting was read out and the proceedings of the meeting started as per agenda:
Agenda No – 01: To adopt and approve the audited Financial Statements for the year ended 31 March 2025 along with the report of Auditors’ and Directors’ thereon:
The meeting Chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 31st March 2025 together with the Auditor’s Report and the Directors’ Report.
The following resolution was passed as proposed by Mr. Kazuo Enosako (Nominee Director of Toyotsu Machinery Corporation), Managing Director, Mr. Yoshihiro Kawahara (Nominee Director of Toyota Tsusho Corporation), Director and Mr. Kenji Kanamori (Nominee Director of Toyotsu Machinery Corporation), Director of the company.
“RESOLVED THAT; the audited Financial Statements of the Company for the year ended 31st March 2025 with the notes to the Financial Statements for the same period along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.”
Agenda No – 02: To appoint auditor and fix their remuneration for the year ended 31st March 2026.
In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of Hoque Bhattacharjee Das & Co. Chartered Accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 31st March 2026.
After a discussion, the following resolution was passed unanimously:
“RESOLVED THAT; Hoque Bhattacharjee Das & Co. Chartered Accountants, be and is hereby appointed as the Auditors of the Company for the year 31st March 2026 to hold the office from the conclusion of this Annual General Meeting to the conclusion of next Annual General Meeting of the Company at a remuneration of BDT 157,500 (excluding VAT) as decided by the Board of Directors of the Company.”
Agenda No - 03: Any other matters with the permission of the Chair:
Since there being no other business to transact, the Meeting ended with a vote of thanks to the Chair.
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Kenji Kanamori
Director and Chairman for the Meeting