AGM Notice & Minutes

Dated: 09 May 2023 NOTICE OF THE 7TH ANNUAL GENERAL MEETING OF BANGLADESH JAPAN COOPERATION COMPANY LIMITED Notice is hereby given to all Shareholders of Bangladesh Japan Cooperation Company Limited that the 7th Annual General Meeting of the Company will be held at 10:00 A.M. on 31 May 2023 at its registered office at House - 22, Road - 11, Sector - 1, Uttara Model Town, Dhaka to consider the following agenda: To adopt and approve the audited Financial Statements for the year ended 31st December 2022; Along with the report of Auditors’ and Directors’ thereon; To Appoint auditor and fix their remuneration for the year ended 31st December 2023; and, Any other matters with the permission of the Chair. All members are requested to attend the meeting. √ ……………………….. Kazuhiro Yuasa Managing Director Copy to: All Members of the company MINUTES OF THE 7th ANNUAL GENERAL MEETING OF BANGLADESH JAPAN COOPERATION COMPANY LIMITED The 7th Annual General Meeting of Bangladesh Japan Cooperation Company Limited was held at 10:00 A.M on 31 May 2023 at its registered office at House - 22, Road - 11, Sector - 1, Uttara Model Town, Dhaka. The following Members / Directors were presents: Sl. No. Name of the Members/ Directors Designation Signature 01 Mr. Yoshimi Koichi representative of Tomoike Bio Limited Chairman √ 02 Mr. Kazuhiro Yuasa (Representative of Tomoike Industrial (H.K.) Ltd.) Managing Director √ Mr. Yoshimi Koichi, Chairman of the Company presided over the meeting. Being satisfied with the quorum, the Chairman started the proceeding of the meeting. Proceeding: The notice of the meeting was read out and the proceedings of the meeting started as per the agenda: Agenda No - 01. To adopt and approve the audited Financial Statements for the year ended 31st December 2022 along with the report of Auditors’ and Directors’ thereon: The Chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 31st December 2022 together with the Auditor’s Report and the Directors’ Report. The following resolution was passed as proposed by Mr. Kazuhiro Yuasa; Managing Director of the company and seconded by Mr. Yoshimi Koichi, Chairman of the company. “RESOLVED THAT; the audited Financial Statements of the Company for the year ended 31st December 2022 with the notes to the Financial Statements for the same year along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.” Agenda No - 02. To appoint auditor and fix their remuneration for the year ended 31st December 2023. In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of ahamed shamim & co., chartered accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 31st December 2023. The following resolution was passed as proposed by Mr. Kazuhiro Yuasa; Managing Director of the company and seconded by Mr. Yoshimi Koichi, Chairman of the company. “RESOLVED THAT; ahamed shamim & co., chartered accountants be and are hereby appointed as the Auditors of the Company for the year 31st December 2023 to hold the office from the conclusion of this Annual General Meeting to the conclusion of next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.” Agenda No - 03: Any other matters with the permission of the Chair: Since there were being no other business to transact, the Meeting ended with a vote of thanks to the Chair. √ ……………………….. Yoshimi Koichi Chairman