Dated: 24 August, 2021
NOTICE OF THE 2ND ANNUAL GENERAL MEETING OF
AI SAMURAI JAPAN Limited
Notice is hereby given to all shareholders of AI SAMURAI JAPAN Limited that, the 2nd Annual General Meeting of the Company will be held at 10 A.M. on 22 September, 2021 at South Breeze Center (9th Floor), Building N. 5, Road No. 11, Block-G, Banani-1213, Dhaka, PO : 1213, Bangladesh to consider the following agenda:
To adopt and approve the audited Financial Statements for the period ended 30 June, 2021; along with the report of Auditors’ and Directors’ thereon;
To appoint auditor and fix their remuneration for the year ended 30 June 2022; and,
Any other matters with the permission of the Chair.
All members are requested to attend the meeting.
_________________
Nakamura Takuya
Managing Director
AI SAMURAI JAPAN Limited
Copy to:
All Members of the company
MINUTES OF THE 2ND ANNUAL GENERAL MEETING OF
AI SAMURAI JAPAN Limited
The 2nd Annual General Meeting of AI SAMURAI JAPAN Limited was held at 10 A.M on 22 September, 2021 at South Breeze Center (9th Floor), Building N. 5, Road No. 11, Block-G, Banani-1213, Dhaka, PO : 1213, Bangladesh.
The following Members / Directors were presents:
Sl. No.
Name of the Members/ Directors
Designation
Signature
01
Mr. Nakamura Takuya
Managing Director
02
Mr. Kawamura Hidenori
Director
Mr. Nakamura Takuya, Managing Director selected as a Chairman for the meeting of the Company and presided over the meeting.
Being satisfied with the quorum, the Chairman started the proceeding of the meeting.
Proceeding:
The notice of the meeting was read out and the proceedings of the meeting started as per agenda:
Agenda No - 01. To adopt and approve the audited Financial Statements for the period ended 30 June, 2021 along with the report of Auditors’ and Directors’ thereon:
The Chairman placed before the meeting the Audited Financial Statements of the Company for the period ended 30 June, 2021 together with the Auditor’s Report and the Directors’ Report.
The following resolution was passed as proposed by Mr. Kawamura Hidenori, Director of the company and seconded by Mr. Nakamura Takuya, Managing Director of the company.
“RESOLVED THAT; the audited Financial Statements of the Company for the period ended 30 June, 2021 with the notes to the Financial Statements for the same period along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.”
Agenda No - 02. To appoint auditor and fix their remuneration for the year ended 30 June, 2022.
In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of Shafiq Basak & Co. Chartered Accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 30 June, 2022.
The following resolution was passed as proposed by Mr. Kawamura Hidenori, Director of the company and seconded by Mr. Nakamura Takuya, Managing Director of the company.
“RESOLVED THAT; Shafiq Basak & Co. Chartered Accountants, be and is hereby appointed as the Auditors of the Company for the year 30 June, 2022 to hold the office from the conclusion of this Annual General Meeting to the conclusion of next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.”
Agenda No - 03: Any other matters with the permission of the Chair:
Since there being no other business to transact, the Meeting ended with a vote of thanks to the Chair.
_________________
Nakamura Takuya
Managing Director