AGM Notice & Minutes (2018)

Dated: 28th January 2019 NOTICE OF THE ANNUAL GENERAL MEETING OF BANGLADESH JAPAN COOPERATION COMPANY LIMITED Notice is hereby given to all Shareholders of Bangladesh Japan Cooperation Company Limited that Annual General Meeting of the Company will be held at 10 A.M. on 17th February 2019 at its registered office at House - 22, Road - 11, Sector - 1, Uttara Model Town, Dhaka to consider the following agenda: To adopt and approve the audited Financial Statements for the year ended 31st December 2018; Along with the report of Auditors’ and Directors’ thereon; To Appoint auditor and fix their remuneration for the year ended 31st December 2019; and, Any other matters with the permission of the Chair. All members are requested to attend the meeting. ……………………….. Kazuhiro Yuasa Managing Director Copy to: All Members of the company MINUTES OF THE ANNUAL GENERAL MEETING OF BANGLADESH JAPAN COOPERATION COMPANY LIMITED The Annual General Meeting of Bangladesh Japan Cooperation Company Limited was held at 10 A.M on 17th February 2019 at its registered office at House - 22, Road - 11, Sector - 1, Uttara Model Town, Dhaka. The following Members / Directors were presents: Sl. No. Name of the Members/ Directors Designation Signature 01 Mr. Yoshimi Koichi Chairman 02 Mr. Kazuhiro Yuasa Managing Director Mr. Yoshimi Koichi, Chairman of the Company presided over the meeting. Being satisfied with the quorum, the Chairman started the proceeding of the meeting. Proceeding: The notice of the meeting was read out and the proceedings of the meeting started as per agenda: Agenda No - 01. To adopt and approve the audited Financial Statements for the year ended 31st December 2018 along with the report of Auditors’ and Directors’ thereon: The Chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 31st December 2018 together with the Auditor’s Report and the Directors’ Report. The following resolution was passed as proposed by Mr. Kazuhiro Yuasa; Managing Director of the company and seconded by Mr. Yoshimi Koichi, Chairman of the company. “RESOLVED THAT; the audited Financial Statements of the Company for the year ended 31st December 2018 with the notes to the Financial Statements for the same year along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.” Agenda No - 02. To appoint auditor and fix their remuneration for the year ended 31st December 2019. In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name of Rahman Mustafiz Haq & Co, Chartered Accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 31st December 2019. The following resolution was passed as proposed by Mr. Kazuhiro Yuasa; Managing Director of the company and seconded by Mr. Yoshimi Koichi, Chairman of the company. “RESOLVED THAT; Rahman Mustafiz Haq & Co, Chartered Accountants be and are hereby appointed as the Auditors of the Company for the year 31st December 2019 to hold the office from the conclusion of this Annual General Meeting to the conclusion of next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.” Agenda No - 03: Any other matters with the permission of the Chair: Since there were being no other business to transact, the Meeting ended with a vote of thanks to the Chair. ……………………….. Yoshimi Koichi Chairman