AGM Notice & Minutes

Date: 5th November 2024 NOTICE OF THE 6TH ANNUAL GENERAL MEETING OF IMPAM BANGLADESH LTD. Notice is hereby given to all shareholders of Impam Bangladesh Ltd. that the 6th Annual General Meeting of the Company will be held at 10.30 A.M. on 27th November 2024 at Plot No-81, Road No-2, Block No-A, Mirpur-2, Dhaka-1216 to consider the following agenda: To confirm the minutes of the last Annual General Meeting of the company. To adopt and approve the Audited Financial Statements for the year ended 30 June 2022; along with the report of Auditors’ and Directors’ thereon; To appoint an auditor and fix their remuneration for the year ended 30 June 2023; and, Any other matters with the permission of the Chair. All shareholders are requested to attend the meeting. 🗸 ­­­­­___________________ Higashihira Izumi Managing Director Impam Bangladesh Ltd. Copy to: All members of the Company. MINUTES OF THE 6TH ANNUAL GENERAL MEETING OF IMPAM BANGLADESH LTD. The 6th Annual General Meeting of Impam Bangladesh Ltd. was held at 10.00 A.M on 27th November 2024 at Plot No-81, Road No-2, Block No-A, Mirpur-2, Dhaka-1216. The following Members/Director were present: Sl. No. Name Designation Signature 01 Fujio Iwata (Nominee Director of Impam Seal Corporation Ltd.) Chairman 🗸 02. Higashihira Izumi Managing Director 🗸 Mr. Fujio Iwata, Chairman of the company presided over the meeting. Being quorum was fulfilled, the Chairman ordered to call the meeting: The Chairman informed the meeting that the Annual General meeting of the Company for the Financial Year 2022 supposed to be held within 31st December 2022, but the audited financial statement couldn’t prepare before last date of AGM, that’s why the company couldn’t held the AGM in Due Time, So the company filed a petition before the honorable High Court for condonation of Delay AGM, accordingly the Court gave the permission (Company Matter No: 764 of 2024) to held the AGM from 4th day of November 2024 to 31st December 2024. Then the Chairman called the AGM on basis of Court Order. Then the Chairman read out the agenda and placed before the meeting for due consideration and approval. The shareholders present in the meeting discussed the agenda. After a long and detailed discussion the following resolutions were passed unanimously. The Proceedings of the meeting were as hereunder: Agenda No - 01: To confirm the minutes of the last Annual General Meeting of the company. The minutes of the last Annual General Meeting held on 22nd December 2021 were read and confirmed. Agenda No - 01. To adopt and approve the audited Financial Statements for the year ended 30 June 2022 along with the report of Auditors’ and Directors’ thereon: The Chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 30 June 2022 together with the Auditor’s Report and the Directors’ Report. The following resolution was passed as proposed by Mr. Higashihira Izumi, Managing Director of the company and seconded by Mr. Fujio Iwata (Nominee Director of Impam Seal Corporation Ltd.), Chairman of the company. Agenda No - 02. To appoint auditor and fix their remuneration for the year ended 30 June, 2023. In terms of Section 210 & 212 of the Companies Act 1994 the Chairman proposed the name G. Nabi & Co. Chartered Accountants, who are eligible for appointment as the auditor of the Company for the year ended 30 June 2023. The following resolution was passed as proposed by Mr. Higashihira Izumi, Managing Director of the company and seconded by Mr. Fujio Iwata (Nominee Director of Impam Seal Corporation Ltd.), Chairman of the company. “RESOLVED THAT; G. Nabi & Co. Chartered Accountants, be and is hereby appointed as the Auditors of the Company for the year 30 June 2023 to hold the office from the conclusion of this Annual General Meeting to the conclusion of next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.” Agenda No - 03: Any other matters with the permission of the Chair: Since there was no other business to transact, the Meeting ended with a vote of thanks to the Chair. √ ______________________ Fujio Iwata Chairman Impam Bangladesh Ltd.