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Dated: 15th October 2023
NOTICE OF THE 1ST ANNUAL GENERAL MEETING
OF
ALSOK Bangladesh Security Services Ltd.
Notice is hereby given to all Shareholders of ALSOK Bangladesh Security Services Ltd. that the 1st Annual General Meeting of the Company will be held at 10:00 A.M. on 5th November 2023 at its registered office at Dag No. 6965, Madani Avenue (100 Feet Road) Vatara, Dhaka - 1212 to consider the following agenda:
To adopt and approve the audited Financial Statements for the year ended 31st March 2023; Along with the report of Auditors’ and Directors’ thereon;
To Appoint auditor and fix their remuneration for the year ended 31st March 2024;
Any other matters with the permission of the Chair.
All members are requested to attend the meeting. You are able to appoint a proxy to join in AGM, within 3 days from the notice date.
√
___________________
Yuji Sato
Managing Director
Copy to:
All members of the company
MINUTES OF THE 1st ANNUAL GENERAL MEETING
OF
ALSOK Bangladesh Security Services Ltd.
The 1st Annual General Meeting of ALSOK Bangladesh Security Services Ltd. was held at 10:00 A.M on 05th November 2023 at its registered office at Dag No. 6965, Madani Avenue (100 Feet Road) Vatara, Dhaka - 1212.
The following Members / Directors were present:
Sl. No.
Name of the Members/ Directors
Designation
Signature
01
Mr. Yuji Sato Nominee Director of SOHGO SECURITY SERVICES CO., LTD.
Managing Director
√
02
Mr. Nagao Proxy of Mr. Toshimitsu Bamba Nominee
Director of ALSOK Thai
Security Services Co., Ltd.
Director
√
Mr. Yuji Sato, Managing Director of the Company was unanimously elected as Chairman of the Meeting and presided over the Meeting.
Proceeding:
The notice of the meeting was read out and the proceedings of the meeting started as per the agenda:
Agenda No. - 01. To adopt and approve the Audited Financial Statements for the year ended 31st March 2023 along with the report of Auditors’ and Directors’ thereon:
The meeting chairman placed before the meeting the Audited Financial Statements of the Company for the year ended 31st March 2023 together with the Auditor’s Report and the Directors’ Report.
The following resolution was passed as proposed by Mr. Yuji Sato; Managing Director of the company and seconded by Mr. Nagao, proxy assigned by Mr. Toshimitsu Bamba, director of the company.
“RESOLVED THAT; the audited Financial Statements of the Company for the year ended 31st March 2023 with the notes to the Financial Statements for the same year along with the Auditor’s Report and Directors Report thereon be and are hereby approved and adopted.”
Agenda No - 02. To appoint an auditor and fix their remuneration for the year ended 31st March 2024.
In terms of Section 210 & 212 of the Companies Act 1994, the meeting chairman proposed the name of Ahamed Shamim & Co., chartered accountants, who is eligible for re-appointment as the auditor of the Company for the year ended 31st March 2024.
The following resolution was passed as proposed by Mr. Yuji Sato; Managing Director of the company and seconded by Mr. Nagao, proxy assigned by Mr. Toshimitsu Bamba, director of the company.
“RESOLVED THAT; Ahamed Shamim & Co., chartered accountants be and are hereby appointed as the Auditors of the Company for the year 31st March 2024 to hold the office from the conclusion of this Annual General Meeting to the conclusion of the next Annual General Meeting of the Company at a fee to be decided by the Board of Directors of the Company.”
Agenda No - 03: Any other matters with the permission of the Chair:
Since there was no other business to transact, the Meeting ended with a vote of thanks to the Chair.
√
______
___________
Yuji Sato
Chairman of the Board of Meeting