Renewal Agreement
Client Details
Company Name: JGC Corporation Centre: 2521
Contact Name: Ishtiaque Ahmed Reference No.: R-2286826
Office Details (excluding VAT/GST/tax and services)
Office Number
Monthly Office
Price 06
Months Months Months
Option A Option B Option C
316 BDT 344,100
Total per Month BDT 344,100
Please place an " X " in the shaded box next to your preferred option:
Option A: I agree
Option B: I agree
Option C: I agree
I do not wish to renew
X
End Date: 3 0, June 2023 Start Date : 1, January 2023
Comments : We are Regus Bangladesh No 1 Limited, referred to in the terms and conditions as “We”, “Us”, “Our”. The Company
Name listed above will be referred to in the terms and conditions as “You”, “Your”. This Agreement incorporates Our terms of
business set out on attached Terms and Conditions, attached House Rules and Service Price Guide (where available), which You
confirm You have read and understood. We both agree to comply with those terms and our obligations as set out in them. This
agreement is binding from the agreement date and may not be terminated once it is made, except in accordance with its terms. Note
th at the Agreement does not come to an end automatically. See “Automatic Renewal” section of Your terms and conditions for the
notice terms if You wish to end your agreement.
These General Terms and Conditions apply to Office/Co-Working, Virtual Office, and Membership agreements for services We
supply to You.
1. General Agreement
1.1. Nature of an agreement: At all times, each Center remains in Our possession and control. YOU ACCEPT THAT AN
AGREEMENT CREATES NO TENANCY INTEREST, LEASEHOLD ESTATE, OR OTHER REAL PROPERTY INTEREST IN YOUR
FAVOR WITH RESPECT TO THE ACCOMMODATION.
1.2. House Rules: The House Rules, which are incorporated into these terms and conditions, are primarily in place
and enforced to ensure that all clients have a professional environment to work in.
1.3. Company and Contact Information: It is Your responsibility to keep the information and key contact information
We use to communicate with You up to date through the App or Online Account (or other customer portal as
advised to you from time to time). This includes but is not limited to email addresses, phone numbers, and
company address. Your contact address details must be a legitimate business address or residential address of
the primary contact; it must not be an IWG Center address (or other business center address).
1.4. Availability at the start of an agreement: If for any unfortunate reason We cannot provide the Virtual Office
services or Office/Co-Working accommodation in the Center stated in an agreement by the start date, We will
have no liability to You for any loss or damage, but You may either move to one of Our other Centers (subject to
availability), delay the start of the agreement, or cancel it.
1.5. AUTOMATIC RENEWAL: SO THAT WE CAN MANAGE YOUR SERVICES EFFECTIVELY AND TO ENSURE SEAMLESS
CONTINUITY OF THOSE SERVICES, ALL AGREEMENTS WILL RENEW AUTOMATICALLY FOR SUCCESSIVE PERIODS
EQUAL TO THE CURRENT TERM UNTIL BROUGHT TO AN END BY YOU OR US. ALL PERIODS SHALL RUN TO THE LAST
DAY OF THE MONTH IN WHICH THEY WOULD OTHERWISE EXPIRE. THE FEES ON ANY RENEWAL WILL BE AT THE THEN
PREVAILING MARKET RATE. IF YOU DO NOT WISH FOR AN AGREEMENT TO RENEW, THEN YOU CAN CANCEL IT
EASILY WITH EFFECT FROM THE END DATE STATED IN THE AGREEMENT OR AT THE END OF ANY EXTENSION OR
RENEWAL PERIOD BY GIVING US PRIOR NOTICE. NOTICE MUST BE GIVEN THROUGH YOUR ONLINE ACCOUNT OR
THROUGH THE APP. THE NOTICE PERIODS REQUIRED ARE AS FOLLOWS:
Term Notice Period
Month-to-Month no less than 1 month's notice from the 1 st day of any calendar month 3
months no less than 2 months’ notice prior to the end of the term
More than 3 months no less than 3 months’ notice prior to the end of the term
1.6. We may elect not to renew an agreement. If so, We will inform You by email, through the App or Your online
account, according to the same notice periods specified above.
1.7. If the Center is no longer available: In the event that We are permanently unable to provide the services and
accommodation at the Center stated in an agreement, We will offer You accommodation in one of Our other
centers. In the unlikely event We are unable to find a nearby alternative accommodation, Your agreement will
end, and You will only have to pay monthly fees up to that date and for any additional services You have used.
1.8. Ending an agreement immediately: We may terminate an agreement immediately by giving You notice if (a)
You become insolvent or bankrupt; or (b) You breach one of your obligations which cannot be put right, or
which We have given You notice to put right and which You have failed to put right within 14 days of that notice; or
(c) Your conduct, or that of someone at the Center with Your permission or invitation, is incompatible with
ordinary office use and, (i) that conduct continues despite You having been given notice, or (ii) that conduct is
material enough (in Our reasonable opinion) to warrant immediate termination; or (d) You are in breach of the
“Compliance With Law” clause below. If We terminate an agreement for any of the reasons referred to in this
clause You must, within 30 days of the date of Our notice of termination, pay Us as a lump sum payment all sums
that would otherwise have fallen due and payable by you during the remainder of the period for which Your
agreement would have lasted if We had not terminated it. You agree that this payment reflects a reasonable
estimate of the actual damages that We will sustain in the event of an early termination.
1.9. When an Office agreement ends: When an agreement ends You must vacate Your accommodation
immediately, leaving it in the same state and condition as it was when You took it. If You leave any property in
the Center, We may dispose of it at Your cost in any way We choose without owing You any responsibility for it or
any proceeds of sale. If You continue to use the accommodation when an agreement has ended, You are
responsible for any loss, claim or liability We may incur as a result of Your failure to vacate on time.
1.10. Transferability: Subject to availability (which shall be determined in Our sole discretion) You may transfer Your
agreement to alternative accommodation in the IWG network of Centers provided that Your financial
commitment remains the same (or increases) and such transfer is not used to extend or
renew an existingagreement. Such a transfer may require entry into a new agreement.
2. Use of the Centers:
2.1. Business Operations: You may not carry on a business that competes with Our business of
providing serviced offices and flexible working. You may not use Our name (or that of Our
affiliates) in any way in connection with Your business. You are only permitted to use the
address of a Center as Your registered office address if it ispermitted by both law and if We
have given You prior written consent (given the administration there is an additional fee
chargeable for this service). You must only use the accommodation for office business purposes.
If We decide that a request for any particular service is excessive, We reserve the right to charge
an additional fee. In order to ensure that the Center provides a great working environment for
all, We kindly ask you to limit any excessive visits by members of the public.
2.2. Accommodation
2.2.1. Alterations or Damage: You are liable for any damage caused by You or those in the
Center with Yourpermission, whether express or implied, including but not limited to all
employees, contractors and/oragents.
2.2.2. IT Installations: We take great pride in Our IT infrastructure and its upkeep and therefore You
must not install any cabling, IT, or telecom connections without Our consent, which We
may refuse in our absolute discretion. As a condition to Our consent, You must permit Us to
oversee any installations (for example, IT or electrical systems) and to verify that such
installations do not interfere with the use of the accommodationby other clients or Us or any
landlord of the building. Fees for installation and de-installation will be at Yourcost.
2.2.3. Use of the Accommodation: An agreement will list the accommodation We initially allocate
for Your use. You will have a non-exclusive right to the rooms allocated to You. Where
the accommodation is a Coworking desk, this can only be used by one individual. It cannot
be shared among multiple individuals. Occasionally to ensure the efficient running of the
Centre, We may need to allocate different accommodation to You, but it will be of
reasonably equivalent size, and We will notify You with respect to such different
accommodation in advance.
2.2.4. Access to the Accommodation: To maintain a high level of service, We may need to
enter Your accommodation and may do so at any time, including and without limitation,
in an emergency, for cleaning and inspection or in order to resell the space if You have
given notice to terminate. We will always endeavor to respect any of Your reasonable
security procedures to protect the confidentiality of Your business.
2.2.5. Hybrid Working: You may use Your designated office for hybrid working (excluding Coworking
desks). Hybrid working is defined as having more individuals registered with access to
Your office than the specified maximum allowable occupants for that office at any one
time. The management of individuals accessingyour office is Your responsibility and should
be managed through Your online account. At no time may the number of individuals
working in Your accommodation exceed the maximum number of occupants allowed. A
hybrid supplemental monthly fee will be payable by You for each individual registered
abovethe maximum occupants allowed. This fee can be found in the House Rules.
2.3. Membership:
2.3.1. If You have subscribed to a Membership Agreement, You will have access to all
participating centers worldwide during standard business working hours and subject to
availability.
2.3.2. Membership Usage: Usage is measured in whole days and unused days cannot be
carried over to the following month. A membership is not intended to be a replacement
for a full-time workspace and all workspaces must be cleared at the end of each day. You
are solely responsible for Your belongings at the center at all times. We are not responsible
for any property that is left unattended. Should You use more than Your membership
entitlement, We will charge You an additional usage fee. You may bring in 1 guest free of
charge (subject to fair usage). Any additional guests will be required to purchase a day pass.
2.3.3. As a Member, You may not use any Center as Your business address without an
accompanying office orvirtual office agreement in place. Any use of the Center address in
such a way will result in an automaticenrollment in the Virtual Office product for the same
term as Your membership and You will be invoicedaccordingly.
2.4. Compliance with Law: You must comply with all relevant laws and regulations in the conduct of
Your business.You must not do anything that may interfere with the use of the Center by Us or
by others (including but not
limited to political campaigning or immoral activity), cause any nuisance or annoyance, or
cause loss or damage to Us (including damage to reputation) or to the owner of any interest in
the building. If We have been advised by any government authority or other legislative body
that it has reasonable suspicion that You areconducting criminal activities from the Center, or
You are or will become subject to any government sanctions, then We shall be entitled to
terminate any and all of Your agreements with immediate effect. You acknowledge that any
breach by You of this clause shall constitute a material default, entitling Us to terminate
Your agreement without further notice.
2.5. Ethical Trading: Both We and You shall comply at all times with all relevant anti-slavery, anti-
bribery, and anti- corruption laws.
2.6. Data Protection:
2.6.1. Each party shall comply with all applicable data protection legislation. The basis on which we
will process Your personal data is set out in our privacy policies (available on our website
at www.iwgplc.com/clientprivacypolicy.)
2.6.2. You acknowledge and accept that we may collect and process personal data concerning
You and/or your personnel in the course of our agreement for services with you. Such
personal data will be processed in accordance with our privacy policy. Where you provide
this data to us, you will ensure that you havethe necessary consents and notices in place to
allow for this.
2.7. Employees: We will both have invested a great deal in training Our staff. Therefore, neither of us
may knowinglysolicit or offer employment to the other’s staff employed in any Center (or for 3
months after they have left their employment). To recompense the other for staff training and
investment costs, if either of us breaches this clause the breaching party will pay upon demand
the other the equivalent of 6 months’ salary of any employee concerned.
2.8. Confidentiality: The terms of an agreement are confidential. Neither of us may disclose them
without the other’s consent unless required to do so by law or an official authority. This obligation
continues for a period of 3 years after an agreement ends.
2.9. Assignment: An agreement is personal to You and cannot be transferred to anyone else without
prior consent from Us unless such transfer is required by law. However, We will not
unreasonably withhold our consent toassignment to an affiliate provided that You execute our
standard form of assignment. We may transfer any agreement and any and all amounts
payable by You under an agreement to any other member of Our group.
2.10. Applicable law: An agreement is interpreted and enforced in accordance with the law of the
place where theCenter is located other than in a few specific jurisdictions which are detailed in
the House Rules. We and You both accept the exclusive jurisdiction of the courts of that
jurisdiction. If any provision of these terms and conditions is held void or unenforceable under
the applicable law, the other provisions shall remain in force.
3. Our liability to You and Insurance
3.1. The extent of Our liability: To the maximum extent permitted by applicable law, We are not
liable to You in respect of any loss or damage You suffer in connection with an agreement,
including without limitation any loss or damage arising as a result of our failure to provide a
service as a result of mechanical breakdown, strike, or other event outside of Our reasonable
control otherwise, unless We have acted deliberately or have beennegligent. In no event
shall We be liable for any loss or damage until You provide written notice and give Us a
reasonable time to put it right. If We are liable for failing to provide You with any service under
an agreement,then, subject to the exclusions and limits set out immediately below, We will
pay any actual and reasonableadditional expense You have incurred in obtaining the same or
similar service from elsewhere.
3.2. Your Insurance: It is Your responsibility to arrange insurance for property which You bring in to
the Center, for any mail You send or receive and for Your own liability to your employees and
to third parties. We stronglyrecommend that You put such insurance in place.
3.3. IT Services and Obligations: Whilst We have security internet protocols in place and strive to
provide seamlessinternet connectivity, WE DO NOT MAKE ANY REPRESENTATION AND CANNOT
GUARANTEE ANY MAINTAINED LEVEL OF CONNECTIVITY TO OUR NETWORK OR TO THE INTERNET,
NOR THE LEVEL OF SECURITY OF IT INFORMATION AND DATA THAT YOU PLACE ON IT. You should
adopt whatever security measures (such as encryption) You believe are appropriate to Your
business. Your sole and exclusive remedy in relation to issues of reduced connectivity which
are within Our reasonable control shall be for Us to rectify the issue within a reasonable time
following notice from You to Us.
3.4. EXCLUSION OF CONSEQUENTIAL LOSSES: WE WILL NOT IN ANY CIRCUMSTANCES HAVE ANY
LIABILITY TO YOU FOR LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF ANTICIPATED SAVINGS, LOSS
OF OR DAMAGE TO DATA, THIRD
PARTY CLAIMS OR ANY CONSEQUENTIAL LOSS. WE STRONGLY RECOMMEND THAT YOU INSURE
AGAINST ALL SUCH POTENTIAL LOSS, DAMAGE, EXPENSE OR LIABILITY.
3.5. Financial limits to our liability: In all cases, our liability to You is subject to the following limits:
3.5.1. without limit for personal injury or death;
3.5.2. up to a maximum of GBP 1 million (or USD 1.5 million or EUR 1 million or other local
equivalent) for any one event or series of connected events for damage to Your personal
property; and
3.5.3. in respect of any other loss or damage, up to a maximum equal to 125% of the total fees
paid between thedate services under an agreement commenced and the date on which
the claim in question arises; or ifhigher, for office agreements only, GBP 50,000 / USD 100,000
/ EUR 66,000 (or local equivalent).
4. Fees
4.1. Service Retainer/Deposit: Your service retainer / deposit will be held by Us without generating
interest as securityfor performance of all Your obligations under an agreement. All requests for
the return must be made through Your online account or App after which the service
retainer/deposit or any balance will be returned within 30 days to You once your agreement
has ended and when You have settled Your account. We will deduct anyoutstanding fees and
other costs due to Us before returning the balance to You. We will require You to pay an increased
retainer if the monthly office or virtual office fee increases upon renewal, outstanding fees
exceedthe service retainer/deposit held, and/or You frequently fail to pay invoices when due.
4.2. Taxes and duty charges: You agree to pay promptly (i) all sales, use, excise, consumption and
any other taxes and license fees which You are required to pay to any governmental authority
(and, at Our request, You willprovide to Us evidence of such payment) and (ii) any taxes paid
by Us to any governmental authority that are attributable to Your accommodation, where
applicable, including, without limitation, any gross receipts, rent and occupancy taxes, tangible
personal property taxes, duties or other documentary taxes and fees.
4.3. Payment: We are continually striving to reduce our environmental impact and support You in
doing the same. Therefore, We will send all invoices electronically and You will make payments
via an automated method such as Direct Debit or Credit Card (wherever local banking systems
permit). If You do not set up an automatic form of payment, You will be charged a refundable
payment retainer equal to one time your monthly product fee.Invoices are due and payable
on the due date stated in them.
4.4. Late payment: If You do not pay fees when due, a fee will be charged on all overdue balances.
This fee will differ by country and is listed in the House Rules. If any part of an invoice is
legitimately disputed, You shall giveimmediate written notice to Us, follow the requirements of
the Disputes clause in the House Rules, and pay theamount not in dispute by the due date or be
subject to late fees. We also reserve the right to withhold services (including for the avoidance
of doubt, denying You access to the Center where applicable) while there areany outstanding
fees and/or interest or You are in breach of an agreement.
4.5. Insufficient Funds: Due to the additional administration We incur, You will pay a fee for any
returned or declined payments due to insufficient funds. This fee will differ by country and is listed
in the House Rules.
4.6. Activation: An activation fee is payable in respect of each agreement You have with Us
(including any new agreements entered into under clause 1.10 above). This fee covers the
administrative cost of the client onboarding process and account setup. This fee is set out in
each Local Services Agreement and is chargedon a per occupant basis for Serviced Office and
Coworking (dedicated desk), on a per location basis for VirtualOffice, and on a per person basis
for Membership. Further information is set out in the House Rules.
4.7. Indexation: If an agreement, including month to month agreements, continues for more than
12 months, We will increase the monthly fee on each anniversary of the start date in line with
the relevant inflation index detailed in the current House Rules. If a country experiences high
levels of inflation, indexation could be applied more frequently and is detailed in the current
House Rules.
4.8. Office Restoration: Upon Your departure or if You choose to relocate to a different room within
a Center, We will charge a fixed office restoration service fee to cover normal cleaning and any
costs incurred to return the accommodation to its original condition and state. This fee will differ
by country and is listed in the House Rules. We reserve the right to charge additional reasonable
fees for any repairs needed above and beyond normalwear and tear.
4.9. Standard services: Monthly fees, plus applicable taxes, and any recurring services requested
by You are payable monthly in advance. Where a daily rate applies, the charge for any such
month will be 30 times thedaily fee. For a period of less than one month, the fee will be applied
on a daily basis.
4.10. Pay-as-you-use and Additional Variable Services: Fees for pay-as-you-use services, plus
applicable taxes, are payable monthly in arrears at our standard rates which may change
from time to time and are available onrequest.
4.11. Additional Fees: If Your use of the accommodation or treatment of the accommodation
requires Us to incuradditional costs for the provision of nonstandard service(s), including but
not limited to deep cleaning, unusual trash removal, pest remediation, or additional security, We
reserve the right to charge You for the cost of these services plus an additional 20%
administration fee.
4.12. Discounts, Promotions and Offers: If You benefited from a special discount, promotion or
offer, We will discontinue that discount, promotion or offer without notice if You materially
breach Your agreement.
The JGC Corporation and Regus Bangladesh No.1 Limited here by acknowledges that they have entered into an agreement
online on 9th September, 2022 for the office address of The JGC Corporation. The parties also hereby acknowledges that
they have entered into an office agreement (which consists of office house rules dated July 2022 and global terms and
conditions) in online on 9th September, 2022 for the agreement of the online office agreement dated 9th September, 2022
for a period starting on 1 January 2023 and will be ending on 30 June 2024. The parties hereby agree to collate seal and
sign the online office agreement dated 9th September, 2022, the office house rules dated July 2022, the global terms and
conditions relating to the office agreement along with this letter, and to pay stamp duty of BDT 300 by affixing adhesive
revenue stamps of BDT 300 on this document.
IN WITNESS WHEREOF the parties hereto have put their respective signatures below in presence of the following
witnesses.
SIGNED AND DELIVERED BY
Regus Bangladesh No.1 Limited :
SIGNED, SEALED AND DELIVERED BY
JGC Corporation
……………………………………………………………………
Name : Tasnia Ishrar Khan
Designation : Community Sales Manager
Regus Bangladesh No.1 Limited
…………………………………………………………
Name : Ryosuke Kashima
Designation : General Manager
JGC Corporation
Witness (1)
Name: Shahriar Tahsin Nasif
Designation: Community Associate
Regus Bangladesh No.1 Limited
Signature:
Witness (1)
Name: Ishtiaque Ahmed
Designation: Sr. Administrator
Signature: